Executive - Procurement (Strategic Sourcing)

Hartalega; Sepang; On-site; MYR 60,000 - 100,000; Full time

Job summary

Hartalega is seeking a Sourcing Executive to support development and execution of sourcing initiatives, supplier selection, and vendor management across assigned categories.

You will conduct market research, analyze spend data, and support contract negotiations under guidance from the Strategic Sourcing Team Lead or Procurement Manager/Assistant Manager, ensuring compliance with policies.

Qualifications

• Bachelor’s degree in Procurement and Supply Chain Management, Business Administration, or a related field.
• Experience in supplier engagement and category management.
• Ability to prepare and perform RFQ/RFP end to end.
• Support spends analysis to identify consolidation and cost savings.
• Maintain compliance with policies, procedures, and governance standards.

Responsibilities

• Prepare and perform RFQ/RFP end to end.
• Assist in the development and execution of sourcing strategies aligned with company objectives.
• Conduct basic market research and supplier profiling to assess capability and competitiveness.
• Support spends analysis to identify opportunities for consolidation and cost savings.
• Monitor market trends, commodity prices, and risks, and prepare summaries for decision-making.
• Collaborate with internal stakeholders to ensure sourcing activities meet operational needs.
• Support day-to-day negotiations for pricing, payment terms, and delivery timelines under manager guidance.
• Assist in drafting and reviewing contract documentation with input from Legal, Finance, and stakeholders.
• Maintain contract records, track renewal dates, and follow up on compliance requirements.
• Escalate unresolved supplier issues or risks to the Senior Executive/Manager.
• Maintain procurement and costing records to support reporting and audits.
• Assist in updating and revising SOPs/WIs for the Procurement Department as required.
• Ensure all procurement activities comply with company policies, regulatory requirements, and governance standards.
• Participate in innovation and continuous improvement initiatives to enhance sourcing effectiveness and value creation.
• Perform other duties or tasks as assigned by superiors from time to time.

Skills

Market research

Spend analysis

Supplier engagement

Contract negotiations

Stakeholder communication

Compliance

Education

Bachelor’s degree in Procurement and Supply Chain Management, Business Administration, or related field

Job description

• The Sourcing Executive is responsible for supporting the development and execution of sourcing initiatives, supplier selection, and vendor management for assigned categories.
• This role focuses on conducting market research and analysing spend data, managing supplier engagements, and supporting contract negotiations under the guidance of the Strategic Sourcing Team Lead and/or Procurement Manager / Assistant Manager
• This role ensures procurement activities meet business needs while maintaining compliance with policies and procedures. Acting as a bridge between stakeholders and suppliers.

Strategic Sourcing

• Prepare and perform RFQ/RFP end to end.
• Assist in the development and execution of sourcing strategies aligned with company objectives.
• Conduct basic market research and supplier profiling to assess capability and competitiveness.
• Support spends analysis to identify opportunities for consolidation and cost savings.
• Monitor market trends, commodity prices, and risks, and prepare summaries for decision-making.
• Collaborate with internal stakeholders to ensure sourcing activities meet operational needs.

Contract Management

• Support day-to-day negotiations for pricing, payment terms, and delivery timelines under manager guidance.
• Assist in drafting and reviewing contract documentation with input from Legal, Finance, and stakeholders.
• Maintain contract records, track renewal dates, and follow up on compliance requirements.
• Escalate unresolved supplier issues or risks to the Senior Executive/Manager.

Stakeholder Engagement

• Work closely with end-users teams to align on procurement requirements.
• Collect inputs from end-users to support supplier evaluation and selection processes.
• Facilitate communication between stakeholders and suppliers to ensure smooth operations.
• Provide guidance to users on basic procurement procedures and compliance requirements.
• Assist in tracking supplier performance through KPIs and scorecards.
• Support supplier performance review meetings and follow up on agreed action items.
• Report routine supplier issues and elevate critical matters to the Manager.

General

• Maintain accurate procurement and costing records to support reporting and audits.
• Prepare routine reports on cost savings, compliance, and supplier performance.
• Assist in updating and revising SOPs/WIs for the Procurement Department as required.
• Ensure all procurement activities comply with company policies, regulatory requirements, and governance standards.
• Participate in innovation and continuous improvement initiatives to enhance sourcing effectiveness and value creation.
• Perform other duties or tasks as assigned by superiors from time to time.

REQUIREMENTS

• Bachelor’s degree in Procurement and Supply Chain Management, Business Administration, or a related field.