Purchasing Cum Admin

Saba Kwanyen Sdn Bhd; Inanam; On-site; MYR 36,000 - 60,000; Full time

Job summary

Saba Kwanyen Sdn Bhd is seeking a proactive Purchasing role to manage sourcing and procurement of office supplies and materials. The role involves negotiating with vendors, placing orders on Taobao, and coordinating international shipments to Sabah.

You will issue POs, track shipments, inspect deliveries, and resolve invoicing discrepancies while supporting finance with invoicing and admin tasks as needed. Mandarin proficiency is required for vendor communication.

Qualifications

• Experience sourcing and purchasing office supplies and materials.
• Proficient in online purchasing, especially Taobao and international shipping.
• Skilled in evaluating vendor quotes and maintaining relationships.
• Mandarin language skills required (written and spoken).

Responsibilities

• Source, negotiate, and purchase office supplies, equipment, and materials from vendors and online platforms.
• Manage end-to-end online procurement with a focus on Taobao and other e-commerce sites.
• Issue POs, track shipments, and coordinate shipping/freight for imported items.
• Inspect delivered goods, resolve discrepancies in shipments or billing, and evaluate quotes.
• Handle general administrative tasks, invoices, and coordination with the finance team.
• Support management with ad-hoc administrative and operational tasks.

Skills

Procurement

Vendor negotiation

Online purchasing

Taobao

Logistics coordination

Mandarin

Job description

Source, negotiate, and purchase office supplies, equipment, and required materials from vendors and online e-commerce platforms.

Manage end-to-end online procurement, with a strong focus on sourcing and ordering goods directly from Taobao and other e-commerce sites.

Issue Purchase Orders (POs), track shipments, and coordinate shipping/freight forwarding for imported items.

Evaluate vendor quotes, compare pricing, and maintain strong vendor relationships.

Inspect delivered goods for quality and resolve discrepancies in shipment or billing.

Administrative Support:

Handle general office administration, file management, and record-keeping.

Manage office facilities, maintenance contracts, and utility management.

Assist in processing invoices, claims, and coordinating with the finance team.

Support management with ad-hoc administrative and operational tasks as assigned.

Language Requirement: Required language(s): Mandarin (written and spoken) to communicate with Mandarin-speaking vendors, suppliers, and customer support agents.

E-Commerce Skills: Proven experience in purchasing and sourcing items online, specifically proficient in navigating and placing orders on Taobao (and handling international shipping/consolidators).

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have in a Purchasing Role?
• Do you have Supplier Negotiation experience?
• How would you rate your Mandarin language skills?
• Do you have Invoice Processing experience?