PURCHASING CLERK

FUTURE FOOD SDN. BHD.; Iskandar Puteri; On-site; MYR 39,000 - 61,000; Full time

Job summary

FUTURE FOOD SDN. BHD. is seeking a Purchaser/Procurement professional to manage the complete purchasing lifecycle, from requisitions through supplier negotiations and order processing.

You will control inventories, ensure policy compliance, and maintain comprehensive procurement records. The role requires strong attention to detail, excellent organizational skills, and proficiency with ERP systems and Microsoft Office.

Qualifications

• Experience in purchasing, procurement, or related roles.
• Attention to detail and accuracy in processing purchasing transactions and documentation.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Effective communication and negotiation skills, with the ability to interact professionally with internal stakeholders and external suppliers.
• Proficiency in using purchasing software, ERP systems, and Microsoft Office applications.

Responsibilities

• Generate purchase orders based on requisitions from various departments within the organization.
• Verify purchase requisitions for accuracy, completeness, and compliance with company policies and procedures.
• Ensure timely processing and delivery of purchase orders to suppliers.
• Maintain accurate records of all purchase orders and related documentation.
• Identify potential suppliers and obtain quotes or proposals for goods and services.
• Evaluate suppliers based on factors such as price, quality, delivery reliability, and service level agreements.
• Negotiate terms and conditions with suppliers to secure favorable pricing and contract terms.
• Monitor inventory levels and anticipate demand for goods and services.
• Coordinate with warehouse and inventory management teams to ensure adequate stock levels and minimize stockouts.
• Generate reports on purchasing activities, including spending trends, supplier performance, and cost savings initiatives

Skills

Purchasing

Procurement

ERP systems

Excel

Negotiation

Supplier management

Inventory management

Data analysis

Education

High school diploma or equivalent

Tools

Microsoft Office (Excel, Outlook)

ERP software

Job description

This role involves managing the complete purchasing and procurement lifecycle for the organization, including generating and processing purchase orders, managing supplier relationships, controlling inventory levels, and ensuring compliance with company policies and regulatory requirements.

Key responsibilities

• Generate purchase orders based on requisitions from various departments within the organization
• Verify purchase requisitions for accuracy, completeness, and compliance with company policies and procedures
• Ensure timely processing and delivery of purchase orders to suppliers
• Maintain accurate records of all purchase orders and related documentation
• Identify potential suppliers and obtain quotes or proposals for goods and services
• Evaluate suppliers based on factors such as price, quality, delivery reliability, and service level agreements
• Negotiate terms and conditions with suppliers to secure favorable pricing and contract terms
• Monitor inventory levels and anticipate demand for goods and services
• Coordinate with warehouse and inventory management teams to ensure adequate stock levels and minimize stockouts
• Generate reports on purchasing activities, including spending trends, supplier performance, and cost savings initiatives

About you

• High school diploma or equivalent; additional education or certification in purchasing, supply chain management, or related field is a plus
• Proven experience in purchasing, procurement, or related roles, preferably in a similar industry or environment
• Strong attention to detail and accuracy in processing purchasing transactions and documentation
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment
• Effective communication and negotiation skills, with the ability to interact professionally with internal stakeholders and external suppliers
• Proficiency in using purchasing software, ERP systems, and Microsoft Office applications, particularly Excel and Outlook
• Analytical mindset with the ability to analyze data, identify trends, and make data-driven recommendations
• Familiarity with relevant laws, regulations, and best practices governing purchasing and procurement activities