Purchasing Assistant or Executive

QL Resources Group; Kuala Lumpur; On-site; MYR 42,000 - 66,000; Full time

Job summary

QL Endau Marine Products Sdn Bhd in Malaysia seeks a Purchasing Assistant/Executive to support day-to-day purchasing activities, including process orders, quotations, POs, and supplier coordination to ensure timely, quality, cost-effective procurement.

The role involves handling online purchases on Shopee and maintaining meticulous purchasing documentation for audits and reference, with emphasis on accuracy and timely fulfilment.

Qualifications

• Diploma or Bachelor’s degree in business/purchasing or related field.
• 1–2 years of experience in purchasing or procurement.
• Proficient in Microsoft Excel; familiar with ERP purchasing systems.
• Strong attention to detail and documentation practices.
• Good communication and coordination skills.

Responsibilities

• Process routine and repeat purchase orders based on approved requirements, specifications, suppliers, and purchasing procedures.
• Obtain and compare quotations, prepare purchase orders, and support the evaluation of pricing, quality, lead time, and payment terms.
• Monitor purchase orders and follow up on approvals, supplier confirmations, and order status.
• Coordinate with suppliers and internal departments regarding delivery schedules, shortages, delays, incorrect items, quality issues, and other purchasing matters.
• Handle online purchases, including Shopee and other approved platforms, ensuring proper approvals, supporting documentation, order tracking, and record maintenance.
• Maintain supplier records, quotations, purchase orders, delivery records, and other purchasing documentation, ensuring proper filing and availability for audits and reference purposes.

Skills

Attention to detail

Documentation practices

Quality focus

Communication skills

Coordination

Education

Diploma or Bachelor’s Degree in Business Administration, Purchasing, Supply Chain Management, or related field

Tools

Microsoft Excel

ERP system

Job description

Company Name: QL Endau Marine Products Sdn Bhd

Position Title: Purchasing Assistant/ Executive

Snapshot of the Role

Purchasing Assistant/ Executive isresponsible for providing effective day-to-day purchasing support by processing routine and repeat orders, online purchases, quotations, purchase orders, supplier coordination, delivery follow-ups, and purchasing documentation. This role ensures the timely availability of goods and services at the required quality and competitive cost.

• Process routine and repeat purchase orders based on approved requirements, specifications, suppliers, and purchasing procedures.
• Obtain and compare quotations, prepare purchase orders, and support the evaluation of pricing, quality, lead time, and payment terms.
• Monitor purchase orders and follow up on approvals, supplier confirmations, and order status.
• Coordinate with suppliers and internal departments regarding delivery schedules, shortages, delays, incorrect items, quality issues, and other purchasing matters.
• Handle online purchases, including Shopee and other approved platforms, ensuring proper approvals, supporting documentation, order tracking, and record maintenance.
• Maintain supplier records, quotations, purchase orders, delivery records, and other purchasing documentation, ensuring proper filing and availability for audits and reference purposes.

What you’ll need to succeed:

• Diploma or Bachelor’s Degree in Business Administration, Purchasing, Supply Chain Management, or a related field.
• Minimum 1-2 years of experience in purchasing, procurement, or a related field.
• Basic knowledge of purchasing and procurement processes.
• Proficiency in Microsoft Office applications, particularly Excel, and familiarity with ERP or purchasing systems.
• Strong attention to detail, good documentation practices, and commitment to quality and timely fulfilment of purchasing requirements.
• Good communication and coordination skills.

Note to Applicants:

• Please include your expected salary in your resume.
• Indicate if you are willing to relocate to Endau, Mersing.