Purchaser (Contract)

Lam Soon; Pasir Gudang; On-site; MYR 78,000 - 100,000; Full time

Job summary

Lam Soon in Malaysia is seeking a Purchasing Executive to identify and source competitive suppliers for Production and Engineering needs. You will negotiate terms, prepare and issue Purchase Orders, and manage supplier relations to ensure timely delivery.

The role requires 2+ years in purchasing, strong English and Bahasa Malaysia, and a Diploma/Degree in Purchasing or Material Management. A dynamic, independent, team-oriented mindset is essential.

Qualifications

• Diploma or degree in Purchasing or Material Management.
• Computer literate and proficient in MS Office.
• Dynamic, independent and self-motivated professional.
• Effective communication across levels in English and Bahasa Malaysia.
• At least 2 years in purchasing or sourcing, preferably in food industry.

Responsibilities

• Identify and source competitive suppliers to support Production and Engineering needs.
• Negotiate commercial terms and ensure timely preparation, issuance, and execution of Purchase Orders.
• Manage supplier selection, development and cost reduction initiatives.
• Ensure Purchase Orders are prepared in M3 and uploaded to Ecology System with supporting documents.
• Coordinate delivery issues and maintain supplier communications.
• Provide management reports on cost savings and key performance data.
• Support quality, scrap disposal, and safety related activities as needed.

Skills

Purchasing

Negotiation

Communication

Teamwork

English & BM

Experience in purchasing

Degree/Diploma

Education

Diploma or Degree in Purchasing/Material Management

Tools

Computer Literacy

Job description

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To identify and source competitive suppliers to support Production and Engineering operational requirements.

To negotiate commercial terms with suppliers and ensure the timely preparation, issuance, and execution of Purchase Orders.

Key Responsibilities

1. Supplier Selection, Development and Management

• a) Sourcing Management: Source and maintain good suppliers in order to ensure that Production and Engineering team are well supported.
• b) Negotiation: Conduct order and quotation negotiations properly and take full responsibilities of action taken.
• c) Supplier Development: Develop new potential suppliers as an alternate source of supply for Material, Engineering Items, Projects & Miscellaneous items currently used by the company where possible.
• d) Cost Management: Source to reduce the cost without affecting the quality in conjunction with the factory.
• e) Data Management: Establish and maintain database of suppliers and purchasing information.

a) Aware of economic or business situation / changes that may affect purchasing policies or continuous supply issue.

3. Purchase Order Management

• a) Ensure all Purchase Orders are prepared in an orderly manner in M3 and uploaded into Ecology System for approval with all relevant supporting documentations.
• b) Ensure that all Purchase Orders approved are emailed out to supplier accordingly.
• c) Ensure that all Purchase Orders are acknowledge back by the suppliers as proof that they have received our Purchase Orders
• d) Ensure all Purchase Orders acknowledgment are uploaded into Ecology accordingly.
• e) Communication: Coordinate with suppliers to address any delivery issues or other concerns related to the orders placed.
• f) Integrity: Conduct purchases with integrity and truthfulness.

Quality Management

• a) Quality Assurance: Ensure all queries and complaints from end users are dealt with promptly.
• a) Arrange for Scrap Collector to view and quote for those items that are approved for write off.
• b) Monthly request quotes from our Scrap Collectors or the disposal of various materials, including Plastic Items, Cartons, Metal Items, such as Aluminum and Stainless Steel, and other relevant items.

Report

• a) Provide management reports and key performance data and monitor cost savings.

Safety Management

• a) Safeguarding Occupational Health and Safety: Ensure compliance with occupational health and safety standards for the workforce.
• b) Food Safety Reporting: Report food safety concerns or issues in the workplace to superiors.

Ad-hoc Assignment

• a) Perform other related duties and responsibilities as assigned by superior.

Role Purpose:

To identify and source competitive suppliers to support Production and Engineering operational requirements.

To negotiate commercial terms with suppliers and ensure the timely preparation, issuance, and execution of Purchase Orders.

Key Responsibilities

1. Supplier Selection, Development and Management

• a) Sourcing Management: Source and maintain good suppliers in order to ensure that Production and Engineering team are well supported.
• b) Negotiation: Conduct order and quotation negotiations properly and take full responsibilities of action taken.
• c) Supplier Development: Develop new potential suppliers as an alternate source of supply for Material, Engineering Items, Projects & Miscellaneous items currently used by the company where possible.
• d) Cost Management: Source to reduce the cost without affecting the quality in conjunction with the factory.
• e) Data Management: Establish and maintain database of suppliers and purchasing information.

2. Risk Management

• a) Aware of economic or business situation / changes that may affect purchasing policies or continuous supply issue.

3. Purchase Order Management

• a) Ensure all Purchase Orders are prepared in an orderly manner in M3 and uploaded into Ecology System for approval with all relevant supporting documentations.
• b) Ensure that all Purchase Orders approved are emailed out to supplier accordingly.
• c) Ensure that all Purchase Orders are acknowledge back by the suppliers as proof that they have received our Purchase Orders
• d) Ensure all Purchase Orders acknowledgment are uploaded into Ecology accordingly.
• e) Communication: Coordinate with suppliers to address any delivery issues or other concerns related to the orders placed.
• f) Integrity: Conduct purchases with integrity and truthfulness.

Quality Management

• a) Quality Assurance: Ensure all queries and complaints from end users are dealt with promptly.

Scrap / General Waste Management

• a) Arrange for Scrap Collector to view and quote for those items that are approved for write off.
• b) Monthly request quotes from our Scrap Collectors or the disposal of various materials, including Plastic Items, Cartons, Metal Items, such as Aluminum and Stainless Steel, and other relevant items.

Report

• a) Provide management reports and key performance data and monitor cost savings.

Safety Management

• a) Safeguarding Occupational Health and Safety: Ensure compliance with occupational health and safety standards for the workforce.
• b) Food Safety Reporting: Report food safety concerns or issues in the workplace to superiors.

Ad-hoc Assignment

• a) Perform other related duties and responsibilities as assigned by superior.

Qualifications and Experiences: -

• Diploma or Degree Holder preferably in Purchasing or Material Management
• Computer Literate
• Must be dynamic, independent and self-motivated
• Must be able to communicate effectively with all levels
• Proactively contribute to creating a good team atmosphere
• Talent in negotiations and networking
• Proficient in English and Bahasa Malaysia
• At least 2 years of progressively responsible experience in purchasing role or a related field, preferably works as executive in management of buying & sourcing in food industry.