Purchaser

Hotayi Electronic; Seberang Perai; On-site; MYR 42,000 - 72,000; Full time

Job summary

Hotayi Electronic is seeking aPurchasing Executive in Seberang Perai, Penang, Malaysia to handle daily purchasing duties, process PRs and issue POs while evaluating vendors based on cost, quality and delivery performance.

You will negotiate terms with suppliers, chase on-time delivery, and expedite as needed to support production. You will maintain AVL records and prepare monthly reports, with Fresh graduates encouraged to apply.

Qualifications

• Bachelor's Degree in Supply Chain Management, Business Administration or a related field.
• Fresh graduates are welcome to apply; 1–2 years in Purchasing/Procurement/Sourcing is advantageous.
• Good negotiation, communication, and interpersonal skills.
• Proficient in Microsoft Office (Excel, Word, and PowerPoint).
• Strong analytical, organizational, and problem-solving skills.

Responsibilities

• Handle day-to-day purchasing activities including processing PRs and issuing POs.
• Source and evaluate new vendors based on requirements, pricing, quality and delivery performance.
• Negotiate with suppliers on pricing, terms, lead time, and other conditions.
• Follow up with suppliers to ensure on-time delivery of materials.
• Expedite material deliveries to support production schedules.
• Coordinate with suppliers and internal departments to resolve issues.
• Maintain purchasing documentation including vendor invoices, DOs, and POs.
• Maintain AVL and supplier records; ensure accuracy of purchasing records.
• Prepare monthly purchasing reports and related analysis.
• Perform other duties as instructed by superior.

Skills

Negotiation

Communication

Interpersonal skills

Microsoft Office

Analytical skills

Organizational skills

Problem solving

Independent working

Proactive attitude

Education

Bachelor's degree in Supply Chain Management or Business Administration

Tools

Excel

Word

PowerPoint

Job description

Handle day-to-day purchasing activities, including processing Purchase Requisitions (PRs) and issuing Purchase Orders (POs).

Source and evaluate new vendors based on company requirements, pricing, quality, and delivery performance.

Negotiate with suppliers on pricing, terms, lead time, and other purchasing conditions.

Follow up closely with suppliers to ensure on-time delivery of materials.

Expedite material deliveries when required to support production schedules and operational needs.

Coordinate with suppliers and internal departments to resolve delivery, quality, pricing, or supply-related issues.

Compile and maintain proper purchasing documentation, including vendor invoices, Delivery Orders (DOs), and Purchase Orders (POs).

Maintain and update the Approved Vendor List (AVL) and supplier records.

Ensure purchasing records and documentation are accurate and properly maintained.

Prepare monthly purchasing reports and related analysis when required.

Perform any other duties or assignments as instructed by the superior.

Requirements

Bachelor's Degree in Supply Chain Management, Business Administration or a related field.

Fresh graduates are welcome to apply. Candidates with 1–2 years of experience in Purchasing, Procurement, or Sourcing will have an added advantage.

Good negotiation, communication, and interpersonal skills.

Proficient in Microsoft Office (Excel, Word, and PowerPoint).

Strong analytical, organizational, and problem-solving skills.

Able to work independently, prioritize tasks, and follow up closely.

A proactive attitude with willingness to learn and grow in a fast-paced manufacturing environment.