Project Support Executive

Exal Malaysia Sdn Bhd; Kuching; On-site; MYR 42,000 - 65,000; Full time

Job summary

Exal Malaysia Sdn Bhd in Malaysia is seeking a diligent Project Administrator to coordinate day-to-day project support and procurement activities across construction and development projects. You will process requisitions, track orders, maintain records, and work with Project Managers, site engineers, and QS to meet deadlines.

The role emphasizes organization, problem-solving, and proactive ownership. The ideal candidate holds a relevant degree and 2–3 years of experience, with proficiency in

Qualifications

• Degree in Business Administration, Construction Management, Engineering or related field.
• 2–3 years of relevant experience, preferably in construction or project administration.
• Procurement administration, purchase orders and supplier coordination experience is an advantage.
• Excellent organisational, communication and problem-solving skills.
• Able to manage priorities, follow up independently and meet deadlines.
• Proficient in Microsoft Office, especially Excel.
• Detail-oriented, proactive and accountable with strong ownership of assigned work.
• Organised, dependable and able to keep things moving.

Responsibilities

• Coordinate day-to-day project support activities across construction and development projects.
• Process purchase requisitions, purchase orders and related procurement documentation.
• Follow up with suppliers and site teams on material orders, deliveries and outstanding requests.
• Maintain accurate records of quotations, purchase orders and delivery orders and project-related documents.
• Coordinate with Project Managers, Site Engineers, Quantity Surveyors and internal departments on project requirements.
• Track project support activities, outstanding actions and deadlines to ensure timely follow-through.
• Assist in preparing project reports, meeting minutes, progress updates and administrative records.
• Identify coordination gaps, delays and discrepancies, and escalate issues when necessary.
• Support improvements to project administration, procurement workflows and documentation processes.

Skills

Organisational skills

Communication skills

Problem-solving skills

Education

Degree in Business Administration, Construction Management, Engineering or related field

Tools

Microsoft Excel

Job description

Keep construction projects running smoothly through effective coordination, procurement support and organised project administration.

Job Responsibilities

Coordinate day-to-day project support activities across construction and development projects.

Process purchase requisitions, purchase orders and related procurement documentation.

Follow up with suppliers and site teams on material orders, deliveries and outstanding requests.

Maintain accurate records of quotations, purchase orders, delivery orders and project-related documents.

Coordinate with Project Managers, Site Engineers, Quantity Surveyors and internal departments on project requirements.

Track project support activities, outstanding actions and deadlines to ensure timely follow-through.

Assist in preparing project reports, meeting minutes, progress updates and administrative records.

Identify coordination gaps, delays and discrepancies, and escalte issues when necessary.

Support improvements to project administration, procurement workflows and documentation processes.

Requirements

Degree in Business Administration, Construction Management, Engineering or related field.

2–3 years of relevant experience, preferably in construction, property development or project administration.

Experience in procurement administration, purchase orders and supplier coordination is an advantage.

Good organisational, communication and problem-solving skills.

Able to manage priorities, follow up independently and meet deadlines.

Proficient in Microsoft Office, particularly Excel.

Detail-oriented, proactive and accountable, with strong ownership of assigned work.

We're looking for someone who is organised, dependable and enjoys keeping things moving — someone who follows through, solves problems and gets things done.

Exal Group is a property developer and project delivery company based in Perth and Kuching, bringing together experience of over 25 years in real estate, property investment, engineering and project management.

Exal Group is a property developer and project delivery company based in Perth and Kuching, bringing together experience of over 25 years in real estate, property investment, engineering and project management.