Project Secretary

ANDRITZ; Kuala Lumpur; On-site; MYR 50,000 - 89,000; Full time

Benefits offered by this job

Annual performance bonus

Staff parking

Medical benefits and group hospital

Work-from-home flexibility of up to 4 

Optical

Dental

General Health Screening

Mental Health coverage

Job summary

ANDRITZ Malaysia is seeking a PMO support coordinator to assist the Project Management Office with administrative duties, multi-project coordination, and document control in a dynamic, international environment.

You will participate in internal project meetings, track deadlines, support expat work permits, and help manage onshore transport and site logistics while maintaining strong client and supplier relations.

Qualifications

• Proficiency in English and Bahasa Malaysia both written and spoken.
• Ability to multitask and see tasks through to completion.
• Strong organizational and planning abilities.
• Proficient in MS Office and office management procedures.
• Minimum 3–5 years’ experience in a PMO role.
• Diploma or degree in business, engineering or related field preferred.

Responsibilities

• Frequently follow up internally to ensure progress and update dates.
• Support Project Director in administrative duties and manage multiple projects.
• Be part of project handover meetings and kickoff meetings.
• Ensure quality in all work performed.
• Support deliverables and documentation control for projects.
• Maintain project plans and deadlines.
• Participate in internal project meetings.
• Follow up on deadlines.
• Assist with work permits for expatriates.
• Assist with claim management and insurance claims.
• Support the PMO team members.
• Assist project management during execution of projects.
• Be an active part of project team activities.
• Support onshore transport and site logistics (receiving of goods, storage at site, LMS).
• Send hardcopy and digital versions to customers per contract.
• Perform other ad hoc tasks as assigned.

Skills

English proficiency

Bahasa Malaysia

Multi-tasking

Attention to detail

Organizational skills

MS Office

PMO experience

Education Diploma

Results-oriented

Self-driven

Team player

Change management

Construction contracting

Confidential handling

Ability to work under pressure

Education

High school diploma or equivalent

Degree in business or engineering

Tools

MS Office

Office management systems

Job description

Frequentlyfollowupinternallytoensureprogressandalignment& updatedates

Support ProjectDirectorin administrativeduties,withtheabilityto handle multipleprojectssimultaneouslyin adynamicenvironment

Bepartofprojecthandovermeetings & Kick off meetings

Ensurequalityin allcarriedoutwork

ProjectPlanning

Participatein Internalprojectmeetings

Followupondeadlines

Supportingclaimmanagement and insuranceclaims

Project Communications

Support themembersin Project Management Office

Support the Project managementduringexecutionofprojects

Be anactivepartofprojectteamactivities

Supportingonshoretransportandsitelogistics (e.g.receivingofgoods,storageatsite, LMS)

Sendhardcopyprintand digitalversionto customer aspr.Contract

Anyotherad hoctasksand / orassignmentas maybegivenfrom time to time

Qualifications

• Goodcommandof English (bothspoken andwritten) andBahasaMalaysia.
• Capableof multi-taskingandseeingassignedtasksthroughtocompletion.
• Attention todetailand problem-solvingskills
• Strong organizational andplanningskills
• Proficientin MS Office, office managementsystemsandprocedures
• Minimum 3-5yearsofexperiencein Project Management office
• High school diploma or equivalent; degree preferred in business, engineering or related field

Results-oriented with a positive outlook

Comfortable in a dynamic and international environment

Self-driven

Internal and External customer oriented

A team player who recognizes the importance of maintaining positive and productive relationships with clients, suppliers, co-workers, and management.

Prior experience with construction contracting is helpful but not a requirement

Tactful and discreet in dealing with confidential information.

Able to perform under pressure and to meet deadlines.

Job description:

Duties and Responsibilities:

GeneralResponsibilities

• Frequentlyfollowupinternallytoensureprogressandalignment& updatedates
• Support ProjectDirectorin administrativeduties,withtheabilityto handle multipleprojectssimultaneouslyin adynamicenvironment
• Bepartofprojecthandovermeetings & Kick off meetings
• Ensurequalityin allcarriedoutwork

ProjectPlanning

• SupportingtheProjectdeliverables&documentationcontrol
• Supportprojectsprogressesfollowup–Maintainprojectplan &dates
• Participatein Internalprojectmeetings
• Followupondeadlines
• Supportingtheapplicationofworkpermitsforexpats
• Supportingclaimmanagement and insuranceclaims

Project Communications

• Support themembersin Project Management Office
• Support the Project managementduringexecutionofprojects
• Be anactivepartofprojectteamactivities
• Supportingonshoretransportandsitelogistics (e.g.receivingofgoods,storageatsite, LMS)
• Ensureprojectdocumentationishandled/storedas perpolicy
• Sendhardcopyprintand digitalversionto customer aspr.Contract
• Anyotherad hoctasksand / orassignmentas maybegivenfrom time to time

Qualifications

• Goodcommandof English (bothspoken andwritten) andBahasaMalaysia.
• Capableof multi-taskingandseeingassignedtasksthroughtocompletion.
• Attention todetailand problem-solvingskills
• Strong organizational andplanningskills
• Proficientin MS Office, office managementsystemsandprocedures
• Minimum 3-5yearsofexperiencein Project Management office
• High school diploma or equivalent; degree preferred in business, engineering or related field
• Results-oriented with a positive outlook
• Comfortable in a dynamic and international environment
• Self-driven
• Internal and External customer oriented
• A team player who recognizes the importance of maintaining positive and productive relationships with clients, suppliers, co-workers, and management.
• Change Management skills
• Prior experience with construction contracting is helpful but not a requirement
• Tactful and discreet in dealing with confidential information.
• Able to perform under pressure and to meet deadlines.

We offer:

• - Annual Performance Bonus, based on agreed Key Performance Indicators (KPIs)
• - Staff parking
• - Medical benefits and Group Hospitalisation & Surgical (GHS) insurance, subject to the terms and conditions of the insurer
• - Work-from-home flexibility of up to four (4) days per month
• - Optical, Dental, General Health Screening, Mental Health coverage, subject to the terms and conditions