PROJECT PERMITTING COORDINATOR

LSTEP CONSULT SDN BHD; Johor Bahru; On-site; MYR 60,000 - 90,000; Full time

Job summary

LSTEP Consult Sdn. Bhd. is seeking an experienced Project Permitting Coordinator to be stationed at a client's project site in Johor.

The role focuses on coordinating statutory approvals, permits and client-specific permits, working closely with authorities, consultants and the client's project team to ensure timely, compliant permit delivery. The ideal candidate has 3+ years in project permitting, strong liaison and documentation skills, and a background in engineering or related discipline;

Qualifications

• Minimum 3 years of directly relevant experience in project permitting or authority submissions.
• Hands-on experience tracking permit applications and coordinating with stakeholders.
• Diploma or Degree in Engineering, Construction Management, Town Planning, Project Management or related discipline.

Responsibilities

• Coordinate and follow up on statutory permits, licences and approvals.
• Monitor submission progress and deadlines; manage permit registers.
• Liaise with authorities, client teams, consultants and contractors.
• Maintain organised records of correspondence, applications, permits and approvals.
• Attend project coordination meetings and provide progress reports.

Skills

Permitting coordination

Stakeholder liaison

Documentation management

English & Bahasa Malaysia

Education

Engineering/Construction/related degree or diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

LSTEP Consult Sdn. Bhd. is looking for an experienced Project Permitting Coordinator to be stationed at a client's project site in Johor.

The successful candidate will coordinate, monitor and follow up on statutory authority approvals, permits, licences and client-specific internal permitting requirements. You will work closely with the client's project team, consultants, contractors, government agencies and LSTEP headquarters to ensure permitting activities are completed accurately and within the required timelines.

Key responsibilities

• Coordinate and follow up on statutory permits, licences, authority submissions and client-specific internal permits and approvals.
• Coordinate and monitor client-specific internal permits and approvals, including Permit to Work (PTW), site access permits, and other project-specific permits and clearances.
• Compile and coordinate required forms, drawings and supporting documents with the responsible consultants, contractors and project team.
• Liaise with relevant government agencies, local authorities, client departments, consultants, contractors and other stakeholders.
• Monitor submission progress, outstanding comments, resubmissions, permit validity and approval deadlines.
• Maintain up-to‑date permit and approval registers, including status, responsible parties, key dates and outstanding actions.
• Attend project coordination meetings and provide regular progress reports to the client's project team and LSTEP headquarters.
• Highlight delays, missing information and potential permitting issues promptly for guidance or escalation.
• Maintain organised records of correspondence, applications, permits, licences and approvals.

About you

Minimum 3 years of directly relevant experience in project permitting, authority submissions or client internal permit coordination.

Hands‑on experience in tracking permit applications, liaising with relevant stakeholders and following up on approvals.

Diploma or Degree in Engineering, Construction Management, Town Planning, Project Management or a related discipline, or equivalent relevant practical experience.

Familiarity with Malaysian statutory approval processes, including local authorities, BOMBA, the Department of Occupational Safety and Health (DOSH), the Department of Environment (DOE) and other relevant regulatory agencies.

Strong organisational, communication and follow‑up skills, with the ability to work independently at the client's project site.

Proficient in Microsoft Excel, Word and Outlook, with good written and spoken English and Bahasa Malaysia.

Experience in industrial, oil and gas, petrochemical or large‑scale construction projects is preferred.

Experience coordinating with local councils, BOMBA, JKR, utility providers, DOSH, DOE and other relevant approving authorities, as well as client‑specific internal permit systems, will be an added advantage.

About us

LSTEP Consult Sdn. Bhd. is a Malaysian engineering consultancy providing professional engineering and technical support for infrastructure and industrial projects.

We work closely with clients, consultants, contractors and regulatory authorities to support effective project delivery.

If you are organised, proactive and experienced in managing project approvals and permitting activities, we would like to hear from you.