Project Management Executive (Government Liaison)

Randstad Malaysia; Kuala Lumpur; On-site; MYR 67,000 - 112,000; Full time

Job summary

Randstad Malaysia is seeking a Government Liaison and Project Coordinator to manage contracts from tender through delivery. You will build relationships with local authorities, track progress, and coordinate communications across teams.

Requirements include a Bachelor’s degree, at least 3 years in government liaison or procurement, strong Bahasa Malaysia and English, and willingness to travel to council offices and project sites.

Qualifications

• Degree in Public Administration, Business, Project Management, Law, or related field.
• 3+ years in government liaison, tender/procurement, or project coordination with government agencies.
• Proficiency in Bahasa Malaysia for official letters and meetings, plus good English.

Responsibilities

• Build and maintain relationships with local authorities and government.
• Attend site meetings, briefings and progress meetings; present proposals as required.
• Prepare and submit official correspondence in Bahasa Malaysia.
• Submit, track tenders and manage ePerolehan; prepare bid documents.
• Monitor licences expiry dates, project timelines and renewals.
• Coordinate between stakeholders, operations, finance and vendors to ensure compliance.
• Spot risks early and escalate to management.

Skills

Bahasa Malaysia (spoken/written)

English (good)

Microsoft Office

Government liaison

Tender/Procurement knowledge

Project coordination

Local travel

Education

Bachelor Degree

Tools

Microsoft Office

Job description

about the job

The company's main point of contact with local authorities and government stakeholders. The role also manages the projects that come out of those contracts, from tender or bid through to delivery and reporting, including tracking project progress and handling all related communications.

Key Responsibilities

Government stamp; Private Company Liaison

• Build and maintain working relationships with local authorities and government
• Attend site meetings, briefings and progress meetings, and present company proposals when required.
• Follow up on all correspondence and communications with the authorities.
• Prepare and submit official correspondence in Bahasa Malaysia (surat rasmi, minit mesyuarat, laporan).
• Submit,Track tenders and manage ePerolehan and prepare bid documents.
• Keep company registrations current, including MOF/ePerolehan.
• Monitor licence expiry dates, project timelines and renewals.
• Handle Sirim Audit stamp; DOE – Department of Environment and other licensing body

Project Management

• Plan and track each contract: scope, timelines, KPIs, manpower and vendors
• Reconcile the authoritýs instructions against work actually completed,and prepare the monthly reports.
• Coordinate between stateholders , operations, finance and vendors to ensure timeliness and compliance with SOP and KPI
• Spot risks early (delays, disputes, compliance gaps) and escalation to management.
• Keep a contract register covering expiry dates, renewals, performance bonds and insurance.

Requirements

• Degree in Public Administration, Business, Project Management, Law, or a related field.
• At least 3 years in government liaison, tender or procurement, or project coordination with government agencies
• Strong spoken and written Bahasa Malaysia for official letters and meetings, plus good English
• Understands how local councils work, government procurement (ePerolehan, quotations, tenders) and the claims and payment process
• Good command of Microsoft Office (Excel, Word, PowerPoint, Outlook, Microsoft 365)
• Own transport and a valid driving licence (Class D). Willing to travel locally and outstation - to council offices and project sites

experience

3 years

skills

Understands how local councils work, government procurement (ePerolehan, quotations, tenders) and the claims and payment process

qualifications

At least 3 years in government liaison, tender or procurement, or project coordination with government agencies

education

Bachelor Degree