Project Executive (Facilities Management)

Club 21; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Club 21 is seeking a proactive Project Executive (Facilities Management) to independently manage facilities operations across our retail stores in Kuala Lumpur, ensuring safety, efficiency, and cost control. The role covers maintenance oversight, vendor coordination, and major project management for openings, renovations, and closures.

The candidate should have a Diploma or Bachelor’s degree in a relevant field with at least 5 years’ experience in facilities or project management, especially in

Qualifications

• Diploma and/or Bachelor’s degree in Project Management, Construction Management, Interior Design, Retail Management, or a similar field.
• Minimum 5 years of related experience in warehouse/business office/real estate environments with construction project management, space planning and facilities management experience.
• Hands‑on experience managing retail fit‑out and fitting projects with a track record of delivering results.
• Solid grasp of retail design, fit‑out processes, and fitting operations.
• Stellar organizational skills and ability to juggle multiple projects.
• Excellent communication skills and a client‑focused approach.
• Exposure to AutoCAD is an added advantage.
• Ability to travel to project sites and flexibility in hours.

Responsibilities

• Take ownership of day‑to‑day facilities operations across all retail stores.
• Plan, coordinate, and oversee store openings, renovations, relocations, and closures with timely completion and standards.
• Manage maintenance, repair, and preventive maintenance to keep stores safe and functional.
• Source, negotiate, and manage contractors and service providers within budget and timelines.
• Conduct regular site inspections and recommend corrective actions.
• Prepare and monitor monthly facilities reports, operating expenses, and project updates.
• Partner with Finance to manage facilities operating and capital budgets.
• Identify cost‑saving initiatives while maintaining service quality.
• Build relationships with Retail Managers, mall management, landlords, and external stakeholders.
• Coordinate and respond to facilities emergencies, including after‑hours support.
• Ensure compliance with health, safety, statutory, and landlord requirements for facilities.
• Perform any other duties assigned by Management.

Skills

Vendor management

Budget monitoring

Project coordination

Site inspections

Communication skills

Problem solving

Education

Bachelor’s or Diploma in Project Management/Construction/Interior Design/Retail Management

Tools

AutoCAD

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Project Executive (Facilities Management)

We are seeking a proactive and hands‑on Project Executive (Facilities Management) to independently manage the facilities operations of our retail stores. This role is responsible for overseeing maintenance activities, managing vendors and contractors, coordinating store opening and closure projects, monitoring facilities budgets, and ensuring all stores operate safely and efficiently.

Key Responsibilities:

• Take ownership of the day‑to‑day facilities operations across all retail stores.
• Plan, coordinate, and oversee store opening, renovation, relocation, and closure projects, ensuring timely completion and compliance with company standards.
• Manage maintenance, repair, and preventive maintenance works to ensure stores remain safe, functional, and well‑maintained.
• Source, negotiate, and manage contractors, suppliers, and service providers, ensuring quality work is delivered within budget and agreed timelines.
• Conduct regular site inspections to identify maintenance requirements and recommend corrective actions.
• Prepare and monitor monthly facilities reports, operating expenses, maintenance costs, and project updates.
• Partner with the Finance team to prepare and monitor facilities operating and capital expenditure budgets.
• Identify and implement cost‑saving initiatives while maintaining operational efficiency and service quality.
• Build and maintain strong working relationships with Retail Manager/Store Managers, shopping mall management, landlords, contractors, and other external stakeholders.
• Coordinate and respond to facilities‑related emergencies, including after‑hours support during urgent maintenance, store openings, renovations, or night works.
• Ensure compliance with health, safety, statutory, and landlord requirements for all facilities‑related activities.
• Perform any other duties and responsibilities assigned by Management.

Qualifications:

• Diploma and/OR Bachelor’s degree in Project Management, Construction Management, Interior Design, Retail Management, or a similar field.
• Minimum 5 years of related experience preferably in warehouse/ business office/ real estate environment; with construction project management, space planning and facilities management experience
• Hands‑on experience managing retail fit‑out and fitting projects with a history of delivering great results.
• A solid grasp of retail design, fit‑out processes, and fitting operations.
• Stellar organizational skills and the ability to juggle multiple projects with ease.
• Excellent communication skills and a client‑focused approach.
• Added advantage for candidates with exposure to AutoCAD software.
• Ability to travel to project sites and a bit of flexibility in your hours to meet deadlines.

Excited to dive into this role?