Project Engineer

AIS Ltd; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

AIS Ltd is seeking a Project Coordinator to support the Project Manager through the full project lifecycle, from sales handover to delivery. The role involves reviewing scope, preparing documentation, and coordinating with internal teams and suppliers to ensure timely, compliant execution.

Responsibilities include handling manufacturing and site activities, managing logistics, and maintaining clear reporting and meeting records.

Qualifications

• Proficient in coordinating project work, both in-house and off-site.
• Experienced in purchasing, expediting and logistics.
• Clear and effective communication skills.
• Capable of presenting data/information clearly for approval.
• Highly organized with reliable task completion within deadlines.
• Able to manage workload under pressure and use various IT systems.

Responsibilities

• Review project scope and technical docs to support the Project Manager from sales handover through delivery.
• Prepare project documents on time and within deadlines.
• Check and accept client and supplier drawings and specs as needed.
• Ensure safety and apply training where required.
• Record and issue meeting minutes and actions.
• Coordinate manufacturing, procurement, and site activities to meet order requirements.
• Arrange logistics using AIS transportation subcontractors and oversee in-house engineering design.

Skills

Coordinate projects

Purchasing

Logistics

Communication

Data presentation

Time management

IT systems

Job description

Review all project scope and technical documentation to be able to support the Project Manager in project delivery, both at sales handover and throughout the project lifecycle. Attendance at sales handover meeting

Preparation of project documents as required on a timely basis and within prescribed deadlines

Check and accept client and supplier drawings and technical specifications as necessary

Ensure that all duties are undertaken in a safe and controlled manner and for which suitable training has been provided

Communication and coordination with internal and extranet stakeholders

Recording and issuing meeting minutes and actions

Manufacturing / Procurement

Provide assistance to operations and manufacturing departments as required.

Raise manufacturing requests for materials and tools/equipment that are supplied in-house

Obtain quotations for products and services and presentation to Project Manager for acceptance

Placement of orders for products and services utilising company financial systems

Oversee the in-house engineering design of mould tooling and provide project approval

Monitor and expedite delivery of in-house and supplier provided items in accordance with project and order requirements

Completion and issuance of accurate shipping documentation

Arrangement and co-ordination of logistics utilising AIS transportation subcontractors

Site activities

Preparation of application team for site works, producing site handover packs

Lead site handover meeting, presenting scope of work to Site Manager

Monitoring and supporting of site activities by liaising daily with Site Manager/Supervisor and obtaining and reviewing site paperwork

Monitoring of schedule stock and progress

Collation and submittal of Manufacturing Record Books detailing completed site activities

Site visits as necessary as requested by the Project Manager in order to support site

Person Specification

• Proficient in coordinating project work, both in-house and off-site
• Experienced in purchasing, expediting and logistics
• Experienced in purchasing, expediting and logistics
• Clear and effective with their communication skills
• Confident in presenting data /information in a clear, concise manner for approval
• Highly organised and reliable in seeing tasks through to completion
• Able to manage their workload in accordance with project requirements and strict deadlines
• Performs effectively under pressure
• Comfortable working with various IT systems

AIS, formerly Advanced Insulation Systems (incorporating Covertherm, Manuplas, Bardot, and CRP Subsea) is an award-winning global supplier of insulation, passive fire protection, buoyancy, and cable protection systems. From design and build to installation and maintenance, our customers count on us to deliver best-in-class service advanced material products — off-the-shelf and bespoke — that perform in the world’s most challenging environments.

AIS, formerly Advanced Insulation Systems (incorporating Covertherm, Manuplas, Bardot, and CRP Subsea) is an award-winning global supplier of insulation, passive fire protection, buoyancy, and cable protection systems. From design and build to installation and maintenance, our customers count on us to deliver best-in-class service advanced material products — off-the-shelf and bespoke — that perform in the world’s most challenging environments.