PROJECT PLANNING COORDINATOR

Radical Internetwork Sdn Bhd; Bayan Lepas; On-site; MYR 47,000 - 76,000; Full time

Job summary

Radical Internetwork Sdn Bhd is seeking a Project Planning Coordinator to ensure timely and accurate project information for planning and handover. The role acts as a central hub for material tracking, procurement follow-up, and document submissions.

The position does not perform scheduling but provides essential data for planning, reporting, and project control. Fresh graduates are encouraged to apply, with preference for candidates experienced in construction or M&E projects.

Qualifications

• Diploma or Bachelor's Degree in Engineering, Construction Management, Project Management, Business Administration, or related discipline.
• Fresh graduates are encouraged to apply.
• Candidates with experience in construction, M&E, data centre, or project coordination are preferred.
• Strong organizational and coordination skills required.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Able to coordinate effectively with multiple departments.
• Proficient in Microsoft Excel, Word, and Outlook.
• Knowledge of project documentation and procurement processes is an advantage.
• Ability to prioritize multiple tasks and meet deadlines.
• Problem-solving mindset with proactive follow-up skills.

Responsibilities

• Coordinate material planning and tracking for assigned projects.
• Support document control and submission coordination across project teams.
• Provide planning support and status reporting to Planning Manager and Senior Planner.
• Coordinate with Procurement, Project Managers, Consultants, and Clients.
• Maintain project records and filing systems; prepare weekly/monthly reports.
• Assist in assembling OMM documents and related submissions.

Skills

Organizational skills

Coordination

Attention to detail

Communication

Multidepartment collaboration

MS Excel

MS Word

MS Outlook

Procurement processes

Problem solving

Education

Diploma

Bachelor's Degree in Engineering

Bachelor's Degree in Construction Management

Bachelor's Degree in Project Management

Bachelor's Degree in Business Administration

Job description

The Project Planning Coordinator is responsible for coordinating project material tracking, procurement follow-up, document submissions, and Operation & Maintenance Manual (OMM) support to ensure timely and accurate project information is available for the Planning Department. The role serves as the central coordinator for project information, supporting efficient planning, reporting, document management, and project handover activities.

The position does not perform project scheduling but provides accurate and timely project information required for effective planning and project control.

Key Responsibilities

1. Material Planning & Tracking

• Maintain and update the Project Material Tracker for all assigned projects.
• Monitor material requirements based on project schedules and construction priorities.
• Material Request (MR)
• Purchase Order (PO)
• Manufacturing status
• Liaise regularly with the Procurement Department to obtain the latest procurement and delivery updates.
• Highlight potential material shortages or delivery delays that may impact project progress.
• Prepare weekly material status reports for the Planning Department.

2. Document Control & Submission Coordination

• Manage and maintain the document submission register for all project submissions.
• Coordinate submission of project documents including but not limited to:
• Shop Drawings
• Method Statements
• Work Method Statements (WMS)
• HIRARC
• Technical Data Sheets
• Other client-required documents
• Record submission dates, approval status, comments, revisions, and resubmissions.
• Follow up with project teams and clients on outstanding approvals.
• Ensure document records are complete, organized, and easily traceable.

3. Planning Support

• Provide updated material and document status to the Planning Manager and Senior Planner.
• Ensure planning information is accurate and up to date for schedule updates and progress analysis.
• Assist in identifying procurement or document approval issues that may affect project milestones.
• Support planning meetings by preparing updated trackers and status reports.

4. Project Coordination

• Coordinate with:
• Procurement Department
• Project Managers
• Consultants
• Clients (where applicable)
• Monitor outstanding actions related to materials and document approvals.
• Escalate critical issues to the Planning Manager when delays may affect the project schedule.

5. Reporting & Records Management

• Maintain accurate project records and filing systems.
• Prepare weekly and monthly reports on:
• Material procurement status
• Document submission status
• Pending procurement actions
• Ensure all trackers are updated in a timely manner.

6. Operation & Maintenance Manual (OMM) Support

• Support the preparation, compilation, and coordination of the Operation & Maintenance Manual (OMM) for projects requiring OMM submission.
• Coordinate with Project Managers, Site Engineers, Procurement, Suppliers, and Subcontractors to collect the required OMM documents, including:
• Approved shop drawings and as-built drawings
• Product catalogues and technical data sheets
• Manufacturer operation and maintenance manuals
• Test reports and commissioning records
• Warranties and certificates
• Asset lists and equipment schedules
• Ensure all OMM documents are complete, accurate, and comply with client or contractual requirements.
• Maintain the OMM document register and monitor the status of outstanding documents.
• Coordinate revisions and updates based on client comments until final approval is obtained.
• Ensure the final OMM package is submitted within the project timeline.
• Maintain proper electronic filing and document version control for all OMM records.

Qualifications

• Diploma or Bachelor's Degree in Engineering, Construction Management, Project Management, Business Administration, or related discipline.
• Fresh graduates are encouraged to apply.
• Candidates with experience in construction, M&E, data centre, or project coordination are preferred.
• Strong organizational and coordination skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Able to coordinate effectively with multiple departments.
• Proficient in Microsoft Excel, Microsoft Word, and Microsoft Outlook.
• Knowledge of project documentation and procurement processes is an advantage.
• Ability to prioritize multiple tasks and meet deadlines.
• Problem-solving mindset with proactive follow-up skills.

WHO WE ARE

From humble origins, RISB is the collaborative creation of three professionals in the field of ICT infrastructure. Since our inception in 2010, we have always been ahead of the curve, constantly innovating and enhancing our skills to stay on top of the market. Originally specializing in ICT network infrastructure design and

build, we have evolved into an Engineering Procurement Construction (EPC) company to elevate our services.

Now an EPC company, we are heavily involved in delivering high quality and cost effective end-to-end engineering and ICT infrastructure services. We take pride in offering only the best outcomes – solutions that reflect our hard work & professionalism.

WHO WE ARE

From humble origins, RISB is the collaborative creation of three professionals in the field of ICT infrastructure. Since our inception in 2010, we have always been ahead of the curve, constantly innovating and enhancing our skills to stay on top of the market. Originally specializing in ICT network infrastructure design and

build, we have evolved into an Engineering Procurement Construction (EPC) company to elevate our services.

Now an EPC company, we are heavily involved in delivering high quality and cost effective end-to-end engineering and ICT infrastructure services. We take pride in offering only the best outcomes – solutions that reflect our hard work & professionalism.