Project Coordinator, Corporate Office Services (COS)

Alvarez & Marsal; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Alvarez & Marsal in Kuala Lumpur seeks a Project Coordinator to support the Global COS team by building clear plans, tracking actions, and maintaining documentation for strong governance. The role involves coordinating schedules, preparing updates, and keeping multiple workstreams on track.

You will work with vendors and internal partners, support budget processes, and maintain SharePoint/Teams sites, contributing to consistent delivery and timely decisions.

Qualifications

• Bachelor’s degree or equivalent practical experience.
• 2+ years of experience in project coordination, project administration, or operations support within a corporate environment.
• Excellent written and verbal communication; ability to engage with stakeholders at multiple levels.

Responsibilities

• Build and maintain project plans with timelines, milestones, dependencies, and back schedules across multiple workstreams.
• Run core project routines (kickoffs, stand-ups, meetings) with agendas, decisions, and minutes.
• Maintain charters, RAID logs, change and decision logs, status reports, and meeting notes.
• Track deliverables end-to-end; surface risks and dependencies for escalation.
• Produce weekly/monthly reporting and dashboards summarizing progress and next steps.
• Coordinate vendors and internal partners for quotes, onboarding, and reviews to keep work moving.

Skills

Prioritization

Stakeholder management

Communication

Organizational skills

Attention to detail

Education

Bachelor's degree

Tools

Nuvolo Capital Projects

MS Project

Smartsheet

Jira

Asana

Monday.com

SharePoint/Teams

Job description

Company Overview

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 professionals in more than 40 countries. We solve clients' problems through a hands‑on approach and celebrate independent thinkers who impact the industry.

Role Overview

We are seeking a Project Coordinator based in Kuala Lumpur, Malaysia to support A&M’s Global Corporate Office Services (COS) team, reporting to the COS Director for India, Asia & Australia. The COS team drives high‑quality office and workplace initiatives. In this role, you will help keep projects moving by building clear plans, driving meeting cadence, tracking actions and deliverables, and maintaining project documentation that supports strong governance and timely decisions.

Key Responsibilities

• Build and maintain project plans by coordinating timelines, milestones, dependencies, and workback schedules across multiple workstreams.
• Run core project routines (kickoffs, stand‑ups, working sessions, steering updates) by preparing agendas, capturing decisions and minutes, and driving action‑item follow‑up.
• Own day‑to‑day project hygiene by maintaining charters, RAID logs, change and decision logs, status reports, and meeting notes in established formats.
• Track deliverables end‑to‑end, follow up with owners to ensure on‑time completion, and proactively surface risks, issues, and dependencies for escalation.
• Produce clear weekly/monthly reporting and dashboards that summarize progress, upcoming milestones, key risks, decisions required, and next steps.
• Coordinate vendors and internal partners as needed (quotes, onboarding, access requests, scheduling, deliverable reviews) to keep work moving efficiently.
• Support basic budget administration (where applicable), including purchase order/request tracking and invoice coordination.
• Maintain shared project sites (e.g., SharePoint/Teams), ensuring artifacts are well‑organized, current, and easy for stakeholders to access.
• Strengthen delivery consistency by improving templates, checklists, and reporting processes; suggest practical enhancements to team ways of working.

Qualifications

• Bachelor’s degree (or equivalent practical experience).
• 2+ years of experience in project coordination, project administration, or operations support within a corporate environment.
• Strong prioritization and organization skills; able to manage multiple workstreams, shifting deadlines, and competing stakeholder needs.
• Excellent written and verbal communication skills; comfortable engaging with stakeholders at multiple levels with professionalism and clarity.
• Proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word) and comfort working day‑to‑day in Teams and SharePoint.
• Hands‑on experience maintaining project plans, status reports, and logs (RAID, action items, decisions).
• High attention to detail with reliable follow‑through and a strong sense of ownership.
• Some travel required; in‑office attendance in Kuala Lumpur will be required when not traveling.
• Experience supporting workplace, facilities, technology, or business operations projects.
• Familiarity with project tools (Nuvolo Capital Projects, MS Project, Smartsheet, Jira, Asana, Monday.com) and basic dashboarding/reporting.
• Exposure to procurement, purchase order processes, and vendor management.
• Project management training or certification (CAPM, PRINCE2 Foundation) is a plus.

Your Journey at A&M

We prioritize employee experience, offering continuous learning, training, performance development, and a culture of meritocracy. Our benefits and resources support your well‑being and professional growth. Opportunities to advance and contribute to a dynamic, entrepreneurial culture are abundant.