Construction Project Coordinator: Minutes to Milestones

Brightmark Sdn Bhd; Johor Bahru; On-site; MYR 54,000 - 90,000; Full time

Job summary

Brightmark Sdn Bhd is seeking a Project Coordinator to support multiple construction projects in Johor. You will manage minutes, action trackers, and weekly briefs for the Project Director, ensuring on-time responses and robust document control.

You will draft letters, maintain calendars of critical dates, and liaise with authorities, engineers and sub-contractors. Strong Bahasa Malaysia and English, plus Excel proficiency, are essential.

Qualifications

• Diploma or degree in Building, Civil Engineering, Quantity Surveying, Construction Management or a related field.
• At least 4 years of construction experience, incl. 2 years as Project Coordinator/Executive/Document Controller with a main contractor.
• Excellent Bahasa Malaysia and English; able to draft formal letters independently.
• Strong Excel/Google Sheets skills and comfort with shared drives and online trackers.
• Typing speed 60 wpm; proficient with MS Office or Google Workspace, PDF tools and cloud storage.

Responsibilities

• Attend reviews and meetings; issue minutes and action lists within 24 hours.
• Maintain a single action tracker across projects; follow up until closure.
• Brief Project Director weekly on overdue actions and deadlines.
• Track key contract dates including claims, variations, completion, defects liability and retention.
• Prepare letters to local authorities; draft routine Bahasa Melayu letters.
• Organise project files and supervise admin staff in filing and document control.
• First contact for routine queries from sub-contractors and council officers.
• Travel to project sites around Johor as needed.

Skills

Bahasa Malaysia

English

Attention to detail

Time management

Education

Diploma or degree in Building, Civil Engineering, Quantity Surveying, Construction Management or related field

Tools

Excel

Google Sheets

Microsoft Office

PDF tools

Cloud storage

Video calls

Job description

Brightmark Sdn Bhd is seeking a Project Coordinator to support multiple construction projects in Johor. You will manage minutes, action trackers, and weekly briefs for the Project Director, ensuring on-time responses and robust document control.

You will draft letters, maintain calendars of critical dates, and liaise with authorities, engineers and sub-contractors. Strong Bahasa Malaysia and English, plus Excel proficiency, are essential.