Project Assistance Manager

MHA Consultancy Services; Kuala Lumpur; On-site; MYR 60,000 - 120,000; Full time

Job summary

MHA Consultancy Services in Kuala Lumpur seeks an experienced IT Project Coordinator to independently manage IT projects and workstreams, ensuring delivery meets scope, timeline, quality, and business objectives. You will develop project plans, milestones, and task breakdowns, and coordinate across Development, UI/UX, QA, DevOps, and external stakeholders to drive progress.

You will manage risks, issues, dependencies, and escalations, coordinate development, testing, UAT, and production release,

Qualifications

• Bachelor's degree in Business, Management, IT, CS or related field.
• 3-5 years of experience in IT Project Coordination/PM, preferably in Software/Fintech.
• Proven experience managing IT projects from planning to production release.
• Strong knowledge of SDLC, project planning, risk/change management, UAT, and release processes.
• Strong problem-solving, decision-making, stakeholder management, and communication skills.
• Ability to lead and coordinate cross-functional teams without direct authority.
• Strong ownership, accountability, organization, and time management skills.
• Experience in process improvement, automation, digitalization, or AI is an advantage.
• Experience mentoring or coaching junior team members preferred.
• Good command of English and Mandarin to communicate with Mandarin-speaking clients.

Responsibilities

• Independently manage IT projects/workstreams, ensuring delivery meets scope, timeline, quality, and business objectives.
• Develop and manage project plans, milestones, and task breakdowns, and coordinate across Development, UI/UX, QA, DevOps, and external stakeholders to drive progress.
• Own project progress, risks, issues, dependencies, blockers, and escalations with timely solutions.
• Coordinate development, testing, UAT, and production release, ensuring readiness and smooth delivery.
• Prepare project status reports and risk updates for clear visibility.

Skills

SDLC

Project Planning

Risk Management

Change Management

UAT

Release Process

Problem Solving

Decision Making

Stakeholder Mgmt

Communication

Team Leadership

Ownership

Time Management

Process Improvement

Automation

Digitalization

AI

Mentoring

Mandarin

English

Education

Bachelor's Degree in Business, Management, IT, Computer Science, or a related field

Job description

Independently manage assigned IT Projects / Workstreams, ensuring delivery meets Scope, Timeline, Quality, and Business Objectives.

Develop and manage Project Plans, Timelines, Milestones, Task Breakdown, and Priorities.

Lead coordination across Development, UI/UX, QA, DevOps, Business, Operations, and external stakeholders.

Take ownership of Project Progress, Risks, Issues, Dependencies, Blockers, and Escalations, driving timely solutions and recovery plans.

Manage Requirements, Scope Changes, Priorities, and Stakeholder Expectations to ensure clear alignment.

Coordinate Development, Testing, UAT, and Production Release, ensuring project readiness and smooth delivery.

Prepare Project Status Reports, Risk Updates, and Management Updates to provide clear project visibility.

Drive Process Improvement, Automation, Digitalization, and AI to improve efficiency and reduce manual work and errors.

Guide and coach Junior Project Coordinators / Project Coordinators and support team capability development.

Support the Project Manager / Manager in key projects, resource planning, project reviews, and strategic initiatives.

Job Responsibilities

• Independently manage assigned IT Projects / Workstreams, ensuring delivery meets Scope, Timeline, Quality, and Business Objectives.
• Develop and manage Project Plans, Timelines, Milestones, Task Breakdown, and Priorities.
• Lead coordination across Development, UI/UX, QA, DevOps, Business, Operations, and external stakeholders.
• Take ownership of Project Progress, Risks, Issues, Dependencies, Blockers, and Escalations, driving timely solutions and recovery plans.
• Manage Requirements, Scope Changes, Priorities, and Stakeholder Expectations to ensure clear alignment.
• Coordinate Development, Testing, UAT, and Production Release, ensuring project readiness and smooth delivery.
• Prepare Project Status Reports, Risk Updates, and Management Updates to provide clear project visibility.
• Drive Process Improvement, Automation, Digitalization, and AI to improve efficiency and reduce manual work and errors.
• Guide and coach Junior Project Coordinators / Project Coordinators and support team capability development.
• Support the Project Manager / Manager in key projects, resource planning, project reviews, and strategic initiatives.

Job Requirements

• Bachelor's Degree in Business, Management, IT, Computer Science, or a related field.
• 3-5 years of experience in IT Project Coordination / Project Management, preferably in Software / Fintech.
• Proven experience independently managing IT Projects / Workstreams from planning to production release.
• Strong knowledge of SDLC, Project Planning, Risk Management, Change Management, UAT, and Release Process.
• Strong Problem-Solving, Decision-Making, Stakeholder Management, and Communication skills.
• Ability to lead and coordinate cross-functional teams without direct authority.
• Strong Ownership, Accountability, Organization, and Time Management skills.
• Experience in Process Improvement, Automation, Digitalization, or AI is an advantage.
• Experience in mentoring or coaching junior team members is preferred.
• Good command of English and Mandarin to effectively communicate with Mandarin-speaking clients, both written and spoken.