Project Administrator

Foong Chi Mould Industries; Seberang Perai; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Job summary

Foong Chi Mould Industries – Simpang Ampat, Penang is seeking an organized and detail‑oriented individual to assist in planning, executing, and monitoring R&D projects under the guidance of senior project managers. You will coordinate meetings, track deadlines, and maintain thorough project records to ensure smooth information flow with internal teams and external partners.

Responsibilities include preparing proposals and presentations, identifying risks, and contributing to PM best practices.

Qualifications

• Assist in planning, execution, and monitoring of R&D projects under guidance of senior PMs.
• Coordinate project activities including scheduling meetings and tracking deadlines.
• Facilitate communication between project team members, stakeholders, and external partners.
• Maintain project records such as minutes, progress reports and action logs.

Responsibilities

• Assist project managers in planning, executing, and monitoring project activities to ensure timely completion within scope and budget.
• Coordinate project-related tasks, schedules, and resources for efficient workflow and effective communication.
• Maintain accurate and up-to-date project documentation including meeting minutes, progress reports, and risk logs.
• Facilitate communication between stakeholders by organizing meetings and distributing relevant information.
• Support the team with administrative tasks like scheduling, record-keeping, and data entry.
• Identify and report potential project risks and issues and assist in mitigation strategies.

Skills

Organizational skills

Attention to detail

Communication – English & BM

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Foong Chi Mould Industries – Simpang Ampat, Penang

Assist in the planning, execution, and monitoring of R&D projects under the guidance of senior project managers.

Coordinate project activities, including scheduling meetings, tracking deadlines, and managing project documentation.

Facilitate communication between project team members, stakeholders, and external partners to ensure alignment and timely information flow.

Maintain project records, including meeting minutes, progress reports, and action item logs, ensuring accuracy and completeness.

Support the preparation of project proposals, presentations, and other project-related materials.

Help identify and mitigate project risks and issues, escalating concerns to project managers as needed.

Contribute to the continuous improvement of project management processes and best practices within the R&D department.

Provide administrative support for R&D projects, such as organizing project files and managing project-related correspondence.

Demonstrate strong organizational skills and attention to detail in managing multiple project tasks simultaneously.

Exhibit excellent written and verbal communication skills in both English and Bahasa Malaysia.

Requirement

• Assist in the planning, execution, and monitoring of R&D projects under the guidance of senior project managers.
• Coordinate project activities, including scheduling meetings, tracking deadlines, and managing project documentation.
• Facilitate communication between project team members, stakeholders, and external partners to ensure alignment and timely information flow.
• Maintain project records, including meeting minutes, progress reports, and action item logs, ensuring accuracy and completeness.
• Support the preparation of project proposals, presentations, and other project-related materials.
• Help identify and mitigate project risks and issues, escalating concerns to project managers as needed.
• Contribute to the continuous improvement of project management processes and best practices within the R&D department.
• Provide administrative support for R&D projects, such as organizing project files and managing project-related correspondence.
• Demonstrate strong organizational skills and attention to detail in managing multiple project tasks simultaneously.
• Exhibit excellent written and verbal communication skills in both English and Bahasa Malaysia.

Responsibility

• Assist project managers in planning, executing, and monitoring project activities to ensure timely completion within scope and budget.
• Coordinate project-related tasks, schedules, and resources, ensuring efficient workflow and effective communication among team members.
• Maintain accurate and up-to-date project documentation, including meeting minutes, progress reports, and risk logs.
• Facilitate communication between project stakeholders, including team members, management, and external partners, by organizing meetings and distributing relevant information.
• Support the project team by managing project-related administrative tasks, such as scheduling, record-keeping, and data entry.
• Identify and report potential project risks and issues to the project manager, and assist in developing mitigation strategies.
• Track project progress against established timelines and deliverables, and elevate any deviations or potential delays to the project manager.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance