Project Administrator

Zinnia Synergy; Cyberjaya; On-site; MYR 36,000 - 60,000; Full time

Job summary

Zinnia Synergy Sdn Bhd is seeking a Project Admin to support the project team in coordinating solar PV and renewable energy projects. You will help maintain project records, liaise with internal teams, contractors, suppliers and clients, and ensure administrative activities are up to date.

The successful candidate will have a degree in a related field and 1–2 years of project admin experience, with strong MS Office skills and the ability to manage multiple tasks.

Qualifications

• Degree in Business Administration, Project Management, Engineering, Construction Management or related field.
• 1–2 years of experience in project administration or similar environment preferred; fresh graduates welcome.
• Strong organizational and communication skills; ability to work independently.
• Proficient with Microsoft Office especially Excel and Word.

Responsibilities

• Provide administrative and coordination support to the Project Manager and project team.
• Prepare, organize and maintain project documents, records, reports and correspondence.
• Assist in preparing project submissions, progress reports, meeting minutes and other documentation.
• Coordinate project meetings, site meetings and appointments with relevant parties.
• Follow up with contractors, suppliers and internal departments on project-related matters.
• Monitor and maintain project schedules, documentation status and action items.
• Assist in preparing purchase requests, delivery documents, invoices and related project administrative documents.
• Maintain filing of drawings, quotations, purchase orders, delivery orders, invoices and project correspondence.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Multitasking

Interpersonal skills

Independent work

Willing to travel

Education

Degree in Business Administration

Degree in Project Management

Degree in Engineering

Degree in Construction Management

Tools

Microsoft Office

Excel

Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Zinnia Synergy Sdn Bhd is looking for a Project Admin to support our project team in the smooth coordination and administration of solar PV and renewable energy projects.

The successful candidate will be responsible for maintaining project documentation, coordinating with internal teams, contractors, suppliers and clients, and ensuring that project records and administrative activities are properly managed and up to date.

Key Responsibilities

• Provide administrative and coordination support to the Project Manager and project team.
• Prepare, organize and maintain project documents, records, reports and correspondence.
• Assist in preparing project submissions, progress reports, meeting minutes and other project-related documentation.
• Coordinate project meetings, site meetings and appointments with relevant parties.
• Follow up with contractors, suppliers and internal departments on project-related matters.
• Monitor and maintain project schedules, documentation status and action items.
• Assist in preparing purchase requests, delivery documents, invoices and other project administrative documents.
• Maintain proper filing of drawings, quotations, purchase orders, delivery orders, invoices and project correspondence.
• Assist the project team in tracking material deliveries, site activities and project progress.
• Liaise with clients, contractors, suppliers and other stakeholders when required.
• Support the preparation of project handover and completion documentation.
• Perform other administrative and project-related duties assigned by the Project Manager.

Requirements

• Degree in Business Administration, Project Management, Engineering, Construction Management or a related field.
• Minimum 1–2 years of experience in project administration, construction, engineering, renewable energy or a similar environment is preferred.
• Fresh graduates with strong organizational and communication skills are encouraged to apply.
• Good working knowledge of Microsoft Office, particularly Microsoft Excel and Word.
• Good organizational, documentation and time-management skills.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Good communication and interpersonal skills.
• Able to work independently as well as within a project team.
• Willing to communicate and coordinate with contractors, suppliers and clients.
• Willing to travel to project sites when required.
• Fresh graduates are encouraged to apply.

Preferred Skills

• Experience in solar PV, construction, engineering or renewable energy projects will be an advantage.
• Familiarity with project documentation, purchase orders, invoices, delivery orders and project reports.
• Basic understanding of project schedules and coordination.
• Ability to prioritize tasks and meet deadlines.

What We Offer

• Opportunity to gain hands-on experience in the renewable energy and solar PV industry.
• Exposure to project management, engineering and site operations.
• Opportunity to work with project teams, contractors, suppliers and clients.
• Professional and collaborative working environment.
• Potential opportunity for career development within the company.

Join us and be part of the team contributing to Malaysia's growing renewable energy industry.