Project Administration Specialist

RoviSys; Puchong; On-site; MYR 36,000 - 60,000; Full time

Job summary

RoviSys Malaysia is seeking an organized and self-motivated project administrator to support our project operations. You will handle clerical duties and coordinate with engineering, HR and finance teams, ensuring accurate documentation and timely delivery.

The ideal candidate has a detail-oriented mindset, strong written and verbal communication skills, and the ability to manage multiple tasks across the project lifecycle from tender through close-out.

Qualifications

• 2+ years’ project administration experience.
• Proficient in MS Office Suite and related tools.
• Strong written and verbal communication skills.
• Detail-oriented with ability to manage multiple tasks.

Responsibilities

• Manage project administrative requirements to ensure timely execution and compliance with company and client requirements.
• Provide administrative support throughout the project lifecycle from tender to close-out, ensuring accurate documentation and coordination.
• Prepare CIDB declarations, registrations, and other regulatory documentation.
• Coordinate project documents, correspondence, reports, meeting minutes and records.
• Assist with purchase requisitions, POs, invoicing, and project expense documentation.
• Maintain organized filing and document control for all project documents.

Skills

Project Administration

MS Office

Time Management

Communication

Multitasking

Detail-oriented

Education

Bachelor's degree in Business / Administration / Engineering

Tools

Microsoft Office Suite

Job description

RoviSys Malaysia is seeking an organized and self-motivated project administrator to support our project operations. You will handle clerical duties and coordinate with engineering, HR and finance teams, ensuring accurate documentation and timely delivery.

The ideal candidate has a detail-oriented mindset, strong written and verbal communication skills, and the ability to manage multiple tasks across the project lifecycle from tender through close-out.