Project Admin Executive – Construction & Fire Protection

Private Advertiser; Kinarut; On-site; MYR 60,000 - 85,000; Full time

Job summary

Private Advertiser, an established engineering company in fire protection systems, seeks three Project Admin Executives to support administration, document control, procurement, and cost monitoring across multiple projects.

Ideal candidates have 2+ years in project admin or construction, with Diploma/ Degree in related fields and proficiency in MS Office. Bahasa Malaysia and English communication skills are essential for site coordination.

Qualifications

• Diploma or Degree in Business Administration, Project Management, Engineering, Construction Management, or related field.
• Proven experience in project documentation, procurement coordination, progress reporting, or project cost monitoring.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good written and verbal communication skills in Bahasa Malaysia and English.

Responsibilities

• Prepare, organize, update, and maintain all project-related documents and records.
• Handle project correspondence, reports, meeting minutes, and document submissions.
• Monitor project documentation deadlines and follow up on outstanding submissions.
• Coordinate with clients, consultants, main contractors, subcontractors, and internal teams.
• Monitor daily and weekly project progress and prepare progress tracking reports.
• Coordinate material ordering, delivery schedules, and supplier follow-ups.
• Monitor and record project expenses and assist in costing summaries.
• Maintain manpower records and site administration for outstation projects.

Skills

Project Admin

Document Control

Progress Reporting

Procurement Coordination

Cost Monitoring

Multitasking

Bilingual English

Education

Diploma/Degree in Business Admin

Project Management

Engineering / Construction Management

Tools

Microsoft Office

AutoCAD

Job description

Private Advertiser, an established engineering company in fire protection systems, seeks three Project Admin Executives to support administration, document control, procurement, and cost monitoring across multiple projects.

Ideal candidates have 2+ years in project admin or construction, with Diploma/ Degree in related fields and proficiency in MS Office. Bahasa Malaysia and English communication skills are essential for site coordination.