PROJECT ADMIN

Masmeyer Holdings Sdn Bhd; Penang; On-site; MYR 50,000 - 80,000; Full time

Job summary

Masmeyer Holdings Sdn Bhd is seeking a capable Project Coordinator to manage execution across multiple stakeholders, ensuring compliance with contractual and statutory requirements. You will maintain thorough project documentation and support submission activities for CCC and related approvals.

Ideal candidates have an engineering/admin diploma and at least 2 years in landed property construction. You will coordinate site activities and track milestones to keep projects on schedule.

Qualifications

• Engineering/ Admin related diploma or equivalent
• Experience in Landed Property Construction
• At least 2 years of relevant experience in similar environment.

Responsibilities

• Coordinate and follow up with local authorities on submissions, approvals, permits, inspections, and compliance matters.
• Liaise with consultants, contractors, architects, engineers, surveyors, and other project stakeholders to ensure smooth project execution.
• Monitor project progress and follow up on action items to ensure work is completed according to the project schedule.
• Coordinate and arrange meetings with consultants, contractors, authorities, and clients, including preparation of meeting agendas and minutes.
• Review construction drawings and coordinate with consultants to identify, clarify, and resolve discrepancies, inconsistencies, or conflicts in drawings and specifications.
• Ensure all project documentation is complete, updated, and properly maintained.
• Prepare and maintain document control systems, ensuring all revisions and submissions are properly recorded.
• Coordinate and compile documentation required for CCC, including Forms G, testing and commissioning reports, authority clearances, warranties, operation manuals, and as-built drawings.

Skills

Project coordination

Stakeholder management

Documentation

Contract compliance

Education

Engineering/ Admin related diploma or equivalent

Job description

This role involves coordinating and managing project execution across multiple stakeholders, including local authorities, consultants, contractors, architects, engineers, and surveyors. You will be responsible for monitoring project progress, ensuring compliance with contractual and statutory requirements, and maintaining comprehensive project documentation throughout the project lifecycle.

Key responsibilities

• Coordinate and follow up with local authorities (Majlis, land office, utility providers, and other government agencies) on submissions, approvals, permits, inspections, and compliance matters.
• Liaise with consultants, contractors, architects, engineers, surveyors, and other project stakeholders to ensure smooth project execution.
• Monitor project progress and follow up on action items to ensure work is completed according to the project schedule.
• Coordinate and arrange meetings with consultants, contractors, authorities, and clients, including preparation of meeting agendas and minutes.
• Review construction drawings and coordinate with consultants to identify, clarify, and resolve discrepancies, inconsistencies, or conflicts in drawings and specifications.
• Ensure all project documentation is complete, updated, and properly maintained.
• Compile, organize, and maintain project records, correspondence, technical documents, reports, approvals, drawings, and contracts.
• Prepare and maintain document control systems, ensuring all revisions and submissions are properly recorded.
• Coordinate and compile documentation required for Certificate of Completion and Compliance (CCC), including Forms G, testing and commissioning reports, authority clearances, warranties, operation manuals, and as-built drawings.
• Monitor consultants' and contractors' submissions to ensure compliance with project specifications and statutory requirements.
• Assist in tracking project milestones, authority approvals, inspections, and handover schedules.
• Follow up on outstanding submissions, approvals, and corrective actions with relevant parties.
• Coordinate site inspections with consultants, contractors, authorities, and utility providers.
• Assist in the preparation and submission of progress reports and project status updates.
• Ensure project activities comply with contractual obligations, statutory requirements, and company procedures.
• Support procurement activities by coordinating quotations, technical submissions, and document evaluations where required.
• Maintain proper filing systems (both physical and electronic) for easy retrieval and audit purposes.
• Assist in project budgeting by monitoring project expenditures, variation orders, and supporting documentation.
• Coordinate utility applications and service connections, including electricity, water, sewerage, telecommunications, gas, and other infrastructure services.
• Assist in defect management, rectification follow-ups, and project close-out activities.
• Coordinate vacant possession (VP) preparations, handover documentation, and post-completion support where applicable.
• Perform any other duties assigned by Management from time to time.
• Monitor and coordinate site activities to ensure works are progressing according to the project schedule, specifications, quality standards, and safety requirements.
• Conduct regular site inspections and prepare progress reports highlighting work status, issues, delays, and corrective actions.
• Monitor construction progress and coordinate with consultants and contractors to ensure timely completion of project milestones.
• Track site progress, identify potential issues, and report project performance to Management with recommendations for corrective actions.
• Coordinate site execution activities and ensure effective communication between project stakeholders regarding work progress and site matters.

Required Qualification

• Engineering/ Admin related diploma or equivalent
• Experience in Landed Property Construction
• At least 2 years of relevant experience in similar environment.

Established In 2002, Masmeyer Holdings Sdn Bhd has transformed from a property development company to a diversified holding company in six core business lines

Property DevelopmentHighway Rest & Relax Area DevelopmentOutdoor Media BuildingForest Management Renewable EgergyTelecommunication Facilities

Vision

To Provide Practical Homes For 100,000 Families

Mission

Build For The Deserving Ones

Core Values

Customer FirstInitiativeFounder MindsetTeamworkContinuous Self-Improvement

Fundamental of Masmeyer

Masmeyer has nurtured relationships built on trust with our stakeholders from each level of our business chain. We are committed to improving the quality of life for people living in Malaysia, supporting the economic growth and the sustainability of natural resources.

Website

First Home: https://www.firsthome.com.my/ | FB: First HomeYoohoo: http://yoohoo.media/Grand Timber: https://timbermalaysia.com.my/Apollo Energy: https://apolloenergy.com.my/Rider & Driver: https://rideranddriver.com/Telfra: https://telfra.co/

About

Established In 2002, Masmeyer Holdings Sdn Bhd has transformed from a property development company to a diversified holding company in six core business lines

Property DevelopmentHighway Rest & Relax Area DevelopmentOutdoor Media BuildingForest Management Renewable EgergyTelecommunication Facilities

Vision

To Provide Practical Homes For 100,000 Families

Mission

Build For The Deserving Ones

Core Values

Customer FirstInitiativeFounder MindsetTeamworkContinuous Self-Improvement

Fundamental of Masmeyer

Masmeyer has nurtured relationships built on trust with our stakeholders from each level of our business chain. We are committed to improving the quality of life for people living in Malaysia, supporting the economic growth and the sustainability of natural resources.

Website

First Home: https://www.firsthome.com.my/ | FB: First HomeYoohoo: http://yoohoo.media/Grand Timber: https://timbermalaysia.com.my/Apollo Energy: https://apolloenergy.com.my/Rider & Driver: https://rideranddriver.com/Telfra: https://telfra.co/

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