Programme Administrator (6 Month Contract)

R.E.A.L Education Group Sdn Bhd; Petaling Jaya; On-site; MYR 28,000 - 50,000; Full time

Job summary

R.E.A.L Education Group Sdn Bhd, part of XCL Education Malaysia, seeks an organised Programme Administrator to support planning, coordination and delivery of an international education programme. You will work closely with school teams, partners and internal stakeholders to ensure smooth operations from preparation through completion.

You will handle scheduling, meetings, enrolments, events, travel arrangements, venue and resource coordination, and maintain records with confidentiality.

Responsibilities

• Coordinate planning, preparation and delivery of the programme.
• Arrange meetings, prepare agendas, record minutes and track action items.
• Maintain programme schedules, trackers and documentation.
• Liaise with school teams, central office and stakeholders on requirements.
• Monitor timelines and ensure timely completion of activities.
• Support student recruitment, enrolment and promotion activities.
• Manage enquiries, registrations and enrolment records.
• Coordinate venues, facilities, equipment and technology needs.
• Assist with travel, accommodation and transportation for visiting staff.
• Prepare and process purchase requests and monitor programme expenses.
• Provide onsite admin and operational support during the programme.
• Serve as point of contact for staff, parents and stakeholders on operational matters.
• Ensure venues and materials are prepared and available as required.

Job description

We are looking for an organised, proactive and detail oriented Programme Administrator to support the planning, coordination and delivery of this exciting international education programme.

This role offers an opportunity to work closely with school teams, international academic partners and internal stakeholders, ensuring programme activities and operational arrangements run smoothly from preparation through to completion.

Key Responsibilities

Provide administrative and operational support throughout the planning, preparation and delivery of the programme.

Coordinate meetings, prepare agendas, record minutes and follow up on action items with relevant stakeholders.

Maintain programme schedules, action trackers, records and shared documentation.

Liaise with school teams, central office and relevant stakeholders to coordinate programme requirements.

Monitor timelines and follow up on outstanding tasks to ensure activities are completed as scheduled.

Student Recruitment & Enrolment Support

Support student recruitment and promotional activities across schools and external education networks.

Coordinate webinars, information sessions, parent workshops and other programme related events.

Manage programme enquiries, registrations and enrolment records.

Assist with the distribution of promotional materials and communications to parents and schools.

Collect and maintain student documentation, including consent forms and other required information, in accordance with confidentiality and data protection requirements.

Prepare regular enrolment updates and reports.

Assist with programme scheduling, classroom allocations and activity coordination.

Coordinate venue arrangements, facilities, equipment and technology requirements.

Support travel, accommodation and transportation arrangements for visiting academic and programme staff.

Coordinate catering, programme materials, deliveries and other logistical requirements.

Assist with the planning and coordination of student activities, excursions and graduation events.

Prepare purchase requests and assist with tracking programme expenses against the approved budget.

Provide onsite administrative and operational support throughout the programme.

Coordinate daily student registration, attendance and programme activities.

Serve as a point of contact for programme staff, parents and relevant stakeholders on operational matters.

Ensure programme venues, equipment and materials are prepared and available as required.

Assist in resolving daily operational issues to ensure smooth programme delivery.

Support programme completion activities, feedback collection and administrative closure.

Commitment to Safeguarding and Child Protection

XCL Education Malaysia is committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be expected to:

Comply with the Company's safeguarding and child protection policies, procedures and guidelines.

Promote a safe and supportive environment for all students participating in the programme.

Report safeguarding concerns promptly through the appropriate school procedures.

Maintain professional boundaries and uphold confidentiality when working with students and families.

Why Join Us?

Gain valuable experience supporting an international academic programme.

Work alongside experienced education professionals and collaborate with diverse stakeholders.

Develop practical skills in programme coordination, event management and education operations.

Contribute to a meaningful learning experience for students.

At R.E.A.L Education, part of XCL Education Malaysia, we believe learning is a transformative journey that nurtures academic excellence, character, and creativity. We are committed to holistic development and preparing students to be future-ready global citizens. As part of this mission, we uphold the highest standards of safeguarding. All appointments are subject to background checks, reference verification, and identity screening. We expect all employees to uphold this commitment. Creating a safe and respectful environment is a promise we take seriously.

At R.E.A.L Education, part of XCL Education Malaysia, we believe learning is a transformative journey that nurtures academic excellence, character, and creativity. We are committed to holistic development and preparing students to be future-ready global citizens. As part of this mission, we uphold the highest standards of safeguarding. All appointments are subject to background checks, reference verification, and identity screening. We expect all employees to uphold this commitment. Creating a safe and respectful environment is a promise we take seriously.