Production Administrative

Leoch Battery (M) Sdn Bhd; Shah Alam; On-site; MYR 33,000 - 56,000; Full time

Job summary

Leoch Battery (M) Sdn Bhd is seeking a Production Administrative Assistant to support the Production Department. The role focuses on managing production documents and records, collecting and reporting production data, and coordinating schedules across departments to ensure smooth operations.

The candidate will help maintain 5S and general admin tasks, collaborate with Quality, Engineering, Maintenance, and Warehouse, and support cost control through accurate record-keeping.

Responsibilities

• Organize, update, file, and maintain production documents and records, including SOPs and work instructions.
• Collect, verify, and organize daily production data and reports for planning and management.
• Coordinate production schedules and communicate plans to departments to monitor progress.

Job description

The Production Administrative serves as a key support role within the Production Department, responsible for production data management, document control, production coordination, and administrative support to ensure smooth and efficient manufacturing operations.

1. Production Documents & Records Management

Responsibilities:

• Organize, update, file, and maintain production-related documents and records, including SOPs, work instructions, production procedures, notices, and quality standards.
• Ensure proper document control practices are implemented and prevent the use of expired or obsolete documents.
• Maintain document registers and ensure documents are easily traceable and accessible.
• Collect, organize, and archive production forms and records.

2. Production Data Collection & Reporting

Responsibilities:

• Collect and verify daily production data, including output, yield rate, rejection rate, scrap quantity, labor hours, attendance records, and machine utilization.
• Prepare daily, weekly, and monthly production reports.
• Analyze production data and provide accurate information to support production planning and management decisions.
• Track and summarize abnormal production cases and corrective actions.

3. Production Planning & Operations Support

Responsibilities:

• Assist in coordinating production schedules and communicating production plans to relevant departments and teams.
• Monitor production progress and report delays or abnormalities promptly.
• Assist with manpower allocation records and production performance tracking.
• Support quality inspections, audits, inventory checks, and production verification activities.

4. Material, Inventory & Production Records Management

Responsibilities:

• Prepare, record, verify, and submit production-related forms such as material requisitions, material returns, replenishment requests, scrap reports, and goods receiving documents.
• Assist in monthly, quarterly, and annual inventory counts.
• Maintain material consumption records and support production cost control activities.

5. Communication & Coordination

Responsibilities:

• Coordinate with Production, Quality, Engineering, Maintenance, Warehouse, HR, and Administration Departments on operational matters.
• Assist in information sharing, problem escalation, attendance verification, and document transmission.
• Follow up on production-related issues and ensure effective communication between departments.

6. 5S, Administrative & General Support

Responsibilities:

• Support workplace 5S activities and maintain an organized office environment.
• Manage office supplies, stationery, and department administrative records.
• Assist in meeting arrangements, document preparation, and administrative tasks.
• Maintain department assets and equipment records.

7. Other Duties

Responsibilities:

• Comply with company policies, procedures, and departmental regulations.
• Perform any other duties assigned by supervisors or management.