Operations Admin

SY Innovation Sdn. Bhd.; Seberang Perai; On-site; MYR 47,000 - 67,000; Full time

Job summary

SY Innovation Sdn. Bhd. is seeking a capable coordinator to handle Production & Inventory Data Management, Production Planning for slitting, and stock level updates of raw materials and finished goods in Penang.

You will assist in monthly stock-takes, support Supply Chain and Procurement activities, maintain QA/QC documentation in line with ISO standards, and help with admin tasks including KPI reporting and 5S housekeeping on the floor.

Job description

Production & Inventory Data Management

Input daily production output, machine run times, and scrap/reject data into the ERP/MRP system.

Production planning for slitting.

Coordinate with the Production Planning & Inventory Control (PPIC) team to update stock levels of raw materials (plastic resins, color masterbatches) and finished goods.

Assist in monthly and year-end physical stock-take / inventory audits in the warehouse.

Supply Chain & Procurement Support

Prepare and process Purchase Requests (PR) for production supplies, packaging materials, and machine spare parts.

Liaise with local and international suppliers to track delivery schedules and expedite delayed shipments.

Verify incoming Delivery Orders (DO) against Purchase Orders (PO) and submit verified invoices to the Finance department.

Manage daily attendance, overtime (OT) tracking, and shift rosters for operators and general workers (including foreign workers).

Coordinate with HR regarding worker documentation, medical leave (MC), and onboarding requirements for new production floor staff.

Organize and maintain records for mandatory safety and skills training schedules.

Quality Control (QA/QC) & Compliance Documentation

Maintain, file, and control all quality-related documents and standard operating procedures (SOPs) in accordance with ISO 9001 (Quality) and ISO 14001 (Environmental) standards.

Compile customer complaint records and tracking sheets for corrective action reports (CAR).

Assist the safety officer in documenting workplace incidents and ensuring compliance with DOSH (JKKP) regulations.

Handle customer PO, arrange shipment, prepare Ex-Work shipment & quotation.

General Plant Administration

Assist plant managers and production supervisors in preparing weekly/monthly operational KPI reports.

Ensure proper workplace housekeeping documentation (supporting 5S methodologies on the floor).

Handle administrative routines such as office supply replenishment and scheduling maintenance for office equipment.

Adhoc task from immediate supervisor from time to time.