Procurement & Sourcing Manager

MFTECH GLOBAL (M) SDN. BHD.; Kuala Lumpur; On-site; MYR 180,000 - 320,000; Full time

Job summary

MFTECH GLOBAL (M) SDN. BHD. in Malaysia seeks a seasoned Procurement & Sourcing Manager to lead the PSD across pre-award and post-award activities, including tender preparation, supplier sourcing, cost analysis and commercial negotiation.

You will ensure procurement is timely, competitive and within project budgets while protecting margins. You will oversee the team, enforce SOPs, review specifications, and drive supplier performance, risk management and overall procurement strategy for multiple

Qualifications

• Bachelor’s degree in a related field with strong procurement knowledge.
• Certification in procurement/supply chain is an advantage.
• Experience in project-based procurement, tendering and ICT/technology procurement preferred.
• Experience managing suppliers, quotations and purchase orders.
• Experience supporting tender/sebut harga preparation is highly preferred.

Responsibilities

• Lead and supervise the Procurement & Sourcing Department across pre-award and post-award activities.
• Review specifications, perform cost analysis, and negotiate commercial terms.
• Identify procurement risks and manage supplier performance.
• Ensure compliance with SOPs, processes and management instructions.
• Oversee PO management and contract alignment with budgets.
• Coordinate with BD/PMO and technical teams to clarify requirements.

Skills

Vendor management

Cost analysis

Negotiation

Tendering

Procurement compliance

Stakeholder coordination

Education

Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, Logistics, Engineering, Finance, or a related field

Professional procurement/supply chain certification

Tools

Microsoft Office

ERP/Procurement system

Dashboard reporting

Job description

The Procurement & Sourcing Manager is responsible for leading and managing MFTECH’s Procurement & Sourcing Department across both pre-award and post-award activities, including tender/sebut harga preparation, specification review, supplier sourcing, cost analysis, commercial negotiation, procurement compliance, purchasing, PO management and supplier performance. The role ensures procurement activities are executed accurately, competitively and within project timelines while controlling costs, protecting project margins and minimising procurement risks.

Lead, manage and supervise the overall activities of the Procurement & Sourcing Department.

Establish clear priorities, work allocation, timelines and accountability for the PSD team.

Monitor the performance and productivity of the Pre-Award and Post-Award procurement teams.

Ensure all procurement activities are executed in accordance with approved SOPs, business process flows, company policies and Management instructions.

Review and approve procurement activities within the Manager's delegated authority.

Establish proper segregation of duties, checking and verification mechanisms to minimise procurement errors and commercial risks.

Responsibility for specification review and analysis, preparation of technical documents, sourcing/negotiation, cost analysis, compliance and risk analysis, and timely submission taken by the teams.

Review project/tender information received from Business Development.

Lead detailed review and analysis of customer/tender specifications.

Ensure all mandatory, critical and technical requirements are identified.

Identify specification gaps, ambiguities, technical risks and procurement constraints.

Coordinate with BD, PMO and relevant technical personnel to clarify project requirements.

Ensure the proposed products, brands, models, services and solutions are technically and commercially suitable.

Establish the procurement/sourcing strategy for each tender or quotation.

Identify and evaluate suitable suppliers, distributors, manufacturers and service providers.

Obtain quotations and technical information according to tender requirements.

Negotiate pricing, payment terms, delivery lead time, warranty and other commercial terms.

Maintain competitive supplier options and alternative sourcing channels.

Develop and maintain an approved/preferred supplier database.

Identify procurement risks and alternative suppliers for critical items.

Ensure supplier quotations and supporting documents are properly documented for audit and tender purposes.

Cost Analysis & Commercial Review

Prepare and review procurement cost analysis for tender/sebut harga submissions.

Benchmark supplier quotations against available market pricing and historical procurement records

Identify opportunities for cost optimisation without compromising technical compliance.

Review proposed pricing and commercial assumptions before submission.

Highlight significant cost or margin risks to Management.

Ensure proposed procurement costs support the Company's targeted project profitability.

Ensure procurement-related technical and commercial information is complete and accurate.

Review technical proposal content and supporting supplier documentation.

Ensure mandatory and critical tender requirements are addressed.

Ensure supplier documents are valid and aligned with tender requirements.

Coordinate with Team Leader/PMO for checking and verification.

Ensure all required documents are completed before Management approval.

Ensure tender/sebut harga submissions are completed and submitted within the prescribed deadline.

Maintain proper records of submitted tender documents, supplier quotations and sourcing analysis.

POST-AWARD – PURCHASING & PROCURING

Upon project award, the Manager shall oversee the conversion of the approved tender requirements into actual purchasing activities.

Review final customer/project specifications following project award.

Confirm final specifications with suppliers before purchasing.

Ensure procurement requirements are consistent with the awarded tender, SST, contract and approved project budget.

Develop procurement schedules according to the project delivery timeline.

Prioritise long-lead, critical and high-value items.

Ensure purchase activities commence immediately where required to protect the project timeline.

To ensure each PO under review to explain the tender budget, approved budget, actual purchase variance in RM and percentage, with PO approval at Managerial level.

Supplier negotiation & performance management.

Negotiate improved commercial terms to increase project profitability and cash-flow efficiency.

Monitor supplier delivery performance and lead time.

Manage supplier delays, shortages, quality issues and commercial disputes.

Identify cost-saving opportunities throughout the procurement cycle.

Monitor supplier delivery commitments until items/services are successfully handed over to Operations.

Immediately escalation delivery risks that may affect project implementation.

QUALIFICATIONS & EXPERIENCE

Education

Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, Logistics, Engineering, Finance, or a related field.

Professional procurement/supply chain certification is an advantage.

Experience

Minimum 7–10 years of relevant experience in procurement, sourcing, purchasing or supply chain.

At least 3–5 years in a managerial/supervisory capacity.

Experience in project-based procurement, tendering, government procurement or ICT/technology procurement is highly preferred.

Experience managing suppliers, quotations, commercial negotiations and purchase orders.

Experience supporting tender/sebut harga preparation is highly preferred.

Tender and quotation management.

Procurement and sourcing strategy.

Supplier evaluation and management.

Cost analysis and price benchmarking.

Purchase Order management.

Budget and cost control.

Contract/SST/specification review.

Procurement documentation and compliance.

Microsoft Office / procurement system / ERP capability.

Dashboard and procurement reporting.