Procurement Manager | M&E / Construction (ID:713257)

PERSOL Malaysia; Johor Bahru; On-site; MYR 120,000 - 180,000; Full time

Job summary

PERSOL Malaysia is seeking an experienced Procurement Manager to oversee end-to-end procurement across requisitions, RFQs, tender evaluation, purchase orders, delivery follow-up, receipts and invoice resolution. You will source, evaluate and negotiate with suppliers to ensure quality, cost efficiency and on-time delivery.

Lead a small team, develop sourcing strategies, implement templates and dashboards, and maintain governance, risk controls and supplier performance.

Qualifications

• Diploma or Degree in Procurement, Supply Chain Management, Business Administration, Engineering or related discipline.
• Minimum 5 years of relevant procurement experience, with staff coordination.
• Experience in M&E, construction, engineering, data centre or project environments preferred.
• Strong knowledge of sourcing, RFQ/tender management, commercial evaluation, negotiation and supplier management.
• Good understanding of purchase-to-pay processes, procurement governance, audit documentation and internal controls.
• Proven ability to lead a small team, set priorities, coach junior employees and manage performance.

Responsibilities

• Manage end-to-end procurement cycle from requisitions to invoice resolution.
• Source, evaluate and negotiate with suppliers and service providers.
• Develop sourcing strategies and alternate suppliers to manage cost and continuity.
• Lead commercial negotiations within authority and escalate as needed.
• Maintain accurate vendor, pricing, contract, open-order and savings records.
• Prepare monthly procurement reports on spend, savings, risks and supplier performance.

Skills

Vendor management

Negotiation

Sourcing

Team leadership

Procurement

Cost reduction

Risk management

Data analysis

MS Excel

ERP systems

Education

Procurement/Supply Chain degree

Tools

Microsoft Excel

ERP systems

Procurement software

Job description

Manage the end-to-end procurement cycle, from purchase requisitions, RFQs and tender/quotation evaluation to purchase orders, delivery follow-up, receipt confirmation and invoice resolution.

Source, evaluate and negotiate with suppliers, subcontractors and service providers based on cost, quality, technical compliance, delivery, capacity, reliability and commercial terms.

Develop sourcing strategies and alternative suppliers for critical and recurring purchases to manage cost, delivery and supply continuity risks.

Lead commercial negotiations within the approved authority and elevate exceptions where required.

Maintain accurate vendor, pricing, contract, open-order and savings records.

Prepare monthly procurement reports covering spend, savings, commitments, supplier performance, risks and corrective actions.

Procurement Governance & Compliance

Ensure all procurement activities comply with Malaysian laws, company procedures, internal controls, delegated authority and applicable with company policies.

Apply ethical sourcing, anti-bribery, conflict-of-interest, confidentiality, health & safety and human-rights requirements in procurement activities.

Conduct supplier due diligence and ensure required declarations, approvals and supporting documents are completed before supplier appointment or purchase commitment.

Ensure procurement decisions are transparent, properly evaluated, approved and fully documented.

Monitor supplier and subcontractor compliance, identify risks or control gaps and follow up on corrective actions.

Maintain audit-ready procurement records and support internal and external audits.

Team Management

Plan and allocate work across the procurement and administration team based on priorities, workload and deadlines.

Set clear expectations and monitor team performance, quality and delivery.

Coach and guide team members on procurement procedures, commercial judgement, documentation and compliance.

Review and approve team outputs within delegated authority.

Conduct regular team meetings, maintain action trackers and ensure adequate work coverage.

Address performance or conduct issues and escalates matters appropriately to management and HR.

Process Improvement

Review procurement and administration processes to identify delays, duplicate work, control gaps and recurring issues.

Implement practical improvements such as standard templates, approval workflows, procurement trackers, dashboards, supplier scorecards and category plans.

Identify opportunities for cost savings, risk reduction, process efficiency and supplier development.

Lead assigned cross-functional improvement initiatives and track actions, owners, deadlines and outcomes.

Build and maintain effective relationships with suppliers while protecting the Company's commercial and operational interests.

Conduct periodic supplier performance reviews covering quality, delivery, service, commercial performance, safety and compliance.

Develop corrective action plans for underperforming suppliers and monitor improvement.

Work closely with Finance, HR, Operations, Project, Engineering, Site and Management teams to understand requirements and resolve procurement issues.

Provide clear and timely updates on procurement status, risks, dependencies and changes.

Present fact-based recommendations and options to management when required.

Job Requirements

Diploma or Degree in Procurement, Supply Chain Management, Business Administration, Engineering or a related discipline.

Minimum 5 years of relevant procurement experience, with experience coordinating or supervising staff, workstreams or suppliers.

Experience in M&E, construction, engineering, data centre or project-based environments is highly preferred.

Strong knowledge of sourcing, RFQ/tender management, commercial evaluation, negotiation and supplier management.

Good understanding of purchase-to-pay processes, procurement governance, audit documentation and internal controls.

Proven ability to lead a small team, set priorities, coach junior employees and manage performance.

Proficient in Microsoft Office, particularly Excel, Word, Outlook and PowerPoint.

Experience with ERP, procurement, workflow or reporting systems is an advantage.

Strong negotiation, analytical, planning, communication, stakeholder management and problem-solving skills.

Able to work independently, exercise sound judgement and escalates issues appropriately based on risk.