Procurement Manager

OCK GROUP OF COMPANIES; Shah Alam; On-site; MYR 120,000 - 180,000; Full time

Job summary

OCK Group of Companies is seeking a seasoned Procurement Leader to oversee the end-to-end sourcing of materials, equipment, services and subcontractors for projects and operations. You will develop strategies, manage supplier relationships, and drive cost optimisation while ensuring quality and continuity.

The role requires strong negotiation, strategic sourcing and contract management, with extensive experience in project-based procurement and cross-functional collaboration to meet business

Qualifications

• Bachelor's degree in Procurement, SCM, Business Admin, Engineering, Finance or related field.
• Professional procurement/supply chain certification is an added advantage.
• Minimum 8–10 years of relevant procurement experience, preferably with project-based procurement.
• Proven experience in strategic sourcing, tender management, commercial negotiation and supplier management.

Responsibilities

• Lead end-to-end procurement from PR/RFQ to delivery.
• Develop procurement strategies aligned with budgets and project requirements.
• Review requirements, BOQ and terms to ensure competitiveness.
• Negotiate pricing, terms, delivery and warranties.
• Manage supplier registration, evaluation and performance reviews.
• Collaborate with Legal, Finance, Project, Engineering and Operations teams.

Skills

Negotiation

Strategic sourcing

Vendor management

Team leadership

Cost control

Education

Bachelor's degree in related field

Procurement/Supply Chain certification

Tools

Excel

ERP systems

Job description

To lead and manage the procurement function by ensuring the timely, cost-effective and compliant sourcing of materials, equipment, services and subcontractors required for the Company’s projects and operations. The role is responsible for developing procurement strategies, managing supplier relationships, negotiating commercial terms, ensuring contractual compliance and achieving cost optimisation while maintaining quality, delivery and business continuity.

Key Responsibilities

Procurement Management

• Lead and manage the end-to-end procurement process from PR/RFQ issuance, sourcing, commercial evaluation, negotiation, recommendation, PO/contract issuance through to delivery completion.
• Develop and implement procurement strategies aligned with project requirements, business objectives and approved budgets.
• Review procurement requirements, specifications, BOQ and commercial terms to ensure completeness and competitiveness.
• Establish appropriate sourcing strategies for materials, equipment, subcontractors and services.
• Monitor procurement schedules and ensure timely delivery in accordance with project requirements.
• Identify opportunities for cost savings, cost avoidance, value engineering and commercial optimisation.
• Manage RFQ/RFP/tender exercises, including preparation of tender documents, vendor invitation, clarification, evaluation and commercial negotiation.
• Conduct commercial benchmarking and market analysis to support procurement decisions.
• Evaluate quotations based on pricing, technical compliance, delivery, payment terms, warranty, contractual conditions and other commercial considerations.
• Prepare procurement recommendation papers, comparison tables and management approval documents.
• Negotiate pricing, payment terms, delivery schedules, warranties, liquidated damages and other contractual conditions with suppliers and subcontractors.
• Develop and maintain a reliable and competitive supplier base.
• Manage supplier registration, qualification, evaluation and performance monitoring.
• Conduct regular supplier performance reviews covering cost, quality, delivery, responsiveness and compliance.
• Develop strategic relationships with key suppliers and subcontractors.
• Identify alternative suppliers and mitigate supply chain risks, including single-source and supply shortage risks.
• Ensure vendors comply with the Company's Supplier Code of Conduct, Third Party Integrity requirements and other applicable policies.

Contract Management

• Review and manage Purchase Orders, contracts, Letter of Awards and other procurement-related agreements.
• Ensure procurement transactions comply with approved commercial terms, authority limits and Company policies.
• Monitor contractual obligations, delivery milestones, warranties, claims, variations and liquidated damages where applicable.
• Coordinate with Legal, Finance, Project, Engineering and Operations teams on contractual and commercial matters.
• Ensure proper documentation and audit trail for all procurement activities.

Cost Control & Procurement Performance

• Establish and maintain procurement price benchmarking and historical pricing databases.
• Monitor procurement spending against approved budgets and project cost targets.
• Track and report cost savings, cost avoidance and procurement performance indicators.
• Analyse market trends, supplier pricing and material cost movements to support management decisions.
• Prepare regular procurement reports, dashboards and management updates.

Cross-Functional Coordination

• Work closely with Project, Engineering, Finance, Warehouse, Operations and other departments to ensure procurement requirements are clearly defined and fulfilled.
• Support project teams in developing procurement plans, material forecasts and procurement schedules.
• Resolve procurement, supplier and delivery issues in a timely manner.
• Participate in project kick-off, commercial review and progress meetings where required.

Procurement Governance & Compliance

• Ensure all procurement activities are conducted in accordance with Company policies, procedures, delegation of authority and applicable regulations.
• Strengthen procurement controls, documentation and approval processes.
• Identify procurement risks and implement appropriate mitigation measures.
• Support internal and external audits and ensure procurement records are complete and properly maintained.
• Promote ethical procurement practices, transparency and conflict-of-interest compliance.

Team Management & Development

• Lead, supervise and develop procurement team members to achieve departmental objectives.
• Allocate procurement activities and monitor workload, priorities and performance.
• Provide coaching and guidance to procurement executives and officers on sourcing, negotiation and commercial matters.
• Establish team KPIs and monitor individual performance.
• Develop the team's procurement capabilities, knowledge and succession readiness.

Qualifications & Experience

• Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, Engineering, Finance or a related discipline preferred.
• Professional procurement or supply chain certification will be an added advantage.
• Minimum Experience 8–10 years of relevant procurement experience, preferably with experience in project-based procurement
• Proven experience in strategic sourcing, tender management, commercial negotiation and supplier management.
• Experience in managing procurement activities for projects is preferred.
• Experience in contract and commercial management is an advantage.
• Experience in leading or supervising a procurement team.
• Strategic sourcing and procurement planning.
• Tender/RFQ and commercial evaluation.
• Contract and PO management.
• Cost analysis and price benchmarking.
• Negotiation and commercial management.
• Strong knowledge of procurement policies and governance.
• Good understanding of project procurement and supply chain processes.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint.
• Experience with ERP/procurement systems is preferred.