procurement management trainee

RecruitFirst Pte Ltd; Malaysia; On-site; MYR 39,060 - 50,220; Full time

Job summary

RecruitFirst Pte Ltd is seeking a Procurement Management Trainee in Malaysia to support retail operations and procurement processes. The role covers various aspects including daily outlet operations, vendor management, and inventory coordination. Candidates should have a degree in Supply Chain or related fields and possess strong communication skills. This full-time position offers a salary of MYR 3,500 - 4,500 per month and provides practical exposure to the retail and sourcing landscape.

Qualifications

• Bachelor's degree in Supply Chain, Business, Logistics, or related field.
• Strong interest in retail operations.
• Willingness to begin in a hands-on operational role for 3-6 months.

Responsibilities

• Assist in daily outlet operations, including customer service.
• Support full procurement cycle: sourcing, negotiation, delivery tracking.
• Coordinate shipments and ensure compliance with customs regulations.

Skills

Communication skills

Detail-oriented

Multitasking

Proficiency in Microsoft Excel

Education

Bachelor’s degree in Supply Chain, Business, Logistics, or related field

Job description

Overview

Offices Kuala Lumpur

Job-type Full-Time

Job Category Restaurants

Industries Hospitality

Salary MYR 3,500 - 4,500 /Month

Who you'll be working for

Our client is a rapidly growing brand concept company in Singapore and Malaysia, operating across beauty, F&B, art, retail, and photo studio industries with innovative and on-trend business concepts.

We are seeking a proactive and detail-oriented Procurement Management Trainee to support end-to-end procurement, supply chain, and outlet operations across our retail business, including salon and F&B outlets. This role provides hands‑on exposure to sourcing, vendor management, import/export logistics, leasing coordination, and outlet maintenance, equipping the trainee with a well‑rounded understanding of retail operations.

What requirements you'll need to be eligible

• Bachelor’s degree in Supply Chain, Business, Logistics, or related field
• Strong interest in retail operations
• Good communication and coordination skills
• Willingness to begin in a hands‑on operational role for 3-6 months
• Detail-oriented and able to multitask in a fast‑paced environment
• Proficient in Microsoft Excel; ERP knowledge is a plus

What you'll be doing on the job

Phase 1: F&B Operations (First 3-6 Months)

• Assist in daily outlet operations, including customer service and service flow
• Observe customer behavior, purchasing patterns, and peak periods
• Learn and follow SOPs, brand standards, and operational guidelines
• Support outlet teams in maintaining service quality and efficiency
• Handle basic customer feedback and service recovery situations
• Assist in ensuring cleanliness, hygiene, and compliance with F&B regulations
• Gain exposure to inventory handling and stock awareness
• Work closely with outlet managers to understand operational challenges and business drivers

Phase 2: Procurement Development

1. Procurement & Strategic Sourcing

• Support full procurement cycle: sourcing, quotation, negotiation, ordering, and delivery tracking
• Assist in supplier evaluation, cost comparison, and sourcing strategies
• Identify cost‑saving opportunities and ensure quality standards are met

2. Vendor & Contract Management

• Liaise with local and overseas suppliers on orders and service delivery
• Assist in managing supplier contracts and performance
• Resolve issues related to delays, quality, or pricing discrepancies

3. Import & Export Coordination

• Coordinate shipments with freight forwarders and logistics partners
• Prepare and verify shipping documents (invoices, packing lists, permits)
• Ensure compliance with customs regulations and import/export requirements
• Track shipment timelines and resolve clearance issues

4. Inventory & Supply Chain Coordination

• Monitor stock levels across outlets and warehouse
• Support demand forecasting and replenishment planning
• Coordinate stock distribution and minimize stock shortages or wastage

5. Leasing & Retail Support

• Assist with lease management, renewals, and documentation tracking
• Liaise with landlords, mall management, and agents
• Support new outlet setup, renovation, and handover processes

6. Outlet Operations & Maintenance

• Support day‑to‑day operational needs of salon and F&B outlets
• Coordinate maintenance and repair works (e.g., equipment, facilities, utilities)
• Liaise with contractors and service providers for troubleshooting and servicing
• Track maintenance schedules and ensure timely servicing of equipment
• Assist in ensuring outlets comply with hygiene, safety, and operational standards
• Support procurement of operational supplies (cleaning, consumables, tools)
• Respond to urgent operational issues and coordinate resolution

7. Compliance & Administration

• Maintain procurement records, contracts, and documentation
• Ensure compliance with company policies and regulatory requirements
• Support audits and reporting processes

8. Cross‑Functional Collaboration

• Work closely with operations, finance, and outlet teams
• Support process improvements and operational efficiency initiatives