Procurement Executive (Mandarin Speaker)

Suntar International Group; Johor Bahru; On-site; MYR 90,000 - 130,000; Full time

Job summary

Suntar International Group is seeking a Supply Chain Executive to manage end-to-end procurement and logistics for Malaysia and Singapore, ensuring timely and cost-effective delivery across Southeast Asia.

You will source suppliers, negotiate contracts, and coordinate with engineering teams to meet project needs while maintaining strict customs compliance and regional collaboration. Fluency in Mandarin and English is essential, with Malay valued.

Qualifications

• Bachelor's degree in Engineering (Mechanical, Chemical, Industrial, Logistics) or related field.
• 3–5+ years of procurement and logistics experience in engineering, industrial projects, or manufacturing.
• Working knowledge of customs, trade compliance, and SE Asia import/export regulations.
• Fluent in Mandarin Chinese and English; Malay language skills are highly valued.

Responsibilities

• Manage end-to-end procurement and logistics for Malaysia and Singapore.
• Source suppliers, conduct vendor evaluation, and negotiate contracts.
• Coordinate with engineering and project teams to confirm procurement requirements.
• Monitor vendor performance and ensure on-time, cost-effective delivery.
• Ensure customs compliance and prepare import/export documentation.
• Collaborate with finance on cost control and budgeting.
• Support tender processes and provide procurement input for bids.

Skills

Procurement & Sourcing

Vendor Management

Customs & Trade Compliance

Logistics & Supply Chain

Contract & Cost Management

Education

Bachelor's degree in Engineering or related field

Job description

Role Summary / Purpose

The Supply Chain Executive will manage end-to-end procurement and logistics operations for Malaysia and Singapore, covering supplier sourcing, vendor management, contract negotiation, cost control, customs compliance, and regional logistics coordination. The role ensures timely, cost-effective, and compliant delivery of materials and services to support project execution and operational expansion across Southeast Asia.

Key Responsibilities

Procurement & Sourcing

• Manage complete procurement cycle including market research, RFQ preparation, vendor evaluation, bid analysis, and supplier negotiations
• Build and maintain a tiered supplier database across Malaysia, Singapore, and Southeast Asia
• Identify qualified vendors for equipment, materials, and services; conduct vendor assessments and onboarding
• Coordinate with engineering and project teams to identify procurement requirements and lead times
• Support pre-tender phase with accurate cost estimation and supplier feasibility analysis

Vendor & Contract Management

• Establish and maintain strong relationships with local and regional suppliers, ensuring competitive pricing and reliable delivery
• Negotiate contracts covering pricing, payment terms, delivery schedules, and quality standards
• Monitor vendor performance and manage underperforming suppliers
• Prepare and review procurement contracts with legal and finance teams for compliance

Cost & Budget Management

• Monitor procurement budgets and track spending against project estimates
• Conduct cost-benefit analysis and negotiate for cost optimization without compromising quality
• Prepare cost reports and variances for project managers and finance
• Identify cost-saving opportunities through supplier consolidation and volume leverage

Customs, Trade Compliance & Documentation

• Stay current with Malaysian and Singapore customs clearance policies, tariff regulations, and trade rules
• Manage import/export documentation including bills of lading, commercial invoices, and packing lists
• Apply for preferential tariff benefits under relevant trade agreements (ASEAN, CPTPP, bilateral agreements)
• Coordinate with customs brokers and ensure timely clearance of goods
• Maintain compliance with local regulations and company governance standards
• Ensure accurate record-keeping for audit and compliance reporting

Regional Logistics & Shipping Coordination

• Arrange logistics for air freight, sea freight, and courier services within Southeast Asia
• Coordinate shipping routes between Malaysia, Singapore, and other regional destinations
• Support cross-border transportation and manage customs documentation for movement of goods
• Monitor shipment status and expedite delivery as required by projects
• Negotiate freight rates with logistics providers

Cross-Functional Collaboration

• Liaise with project teams (particularly on-site personnel in Malaysia and Singapore) to understand procurement and logistics needs
• Support project managers with vendor follow-ups and expedite critical deliverables
• Collaborate with finance on payment processing and vendor invoicing
• Coordinate with operations and warehouse teams on inventory and delivery schedules
• Participate in project tenders and tender submissions requiring procurement input

Education & Experience

• Bachelor's degree in Engineering (Mechanical, Chemical, Industrial, Logistics), Supply Chain Management, or related field
• 3-5+ years of procurement and logistics experience in engineering, industrial projects, or manufacturing
• Proven experience in Malaysian and/or Singapore business environment strongly preferred
• Working knowledge of customs, trade compliance, and import/export regulations in Southeast Asia
• Fluent in Mandarin Chinese, English (working language), Bahasa Malaysia, or other regional languages highly valued

Core Competencies

• Procurement & Sourcing – Proficient in RFQ processes, vendor evaluation, bid analysis, and negotiations
• Vendor Management – Ability to identify, assess, and maintain supplier relationships
• Customs & Trade Compliance – Understanding of tariff codes (HS classification), trade agreements, preferential tariff applications, and customs documentation
• Logistics & Supply Chain – Familiarity with air/sea freight, courier services, and cross-border transportation in Southeast Asia
• Contract & Cost Management – Experience with contract negotiation, cost analysis, and budget monitoring
• Documentation & Compliance – Strong attention to detail; experience maintaining accurate procurement and customs records
• Regional Knowledge – Familiarity with Malaysia, Singapore, and broader Southeast Asia business practices