Procurement Executive - Construction Industry

Woh Hup Group; Johor; On-site; MYR 60,000 - 90,000; Full time

Job summary

Woh Hup Group in Johor, Malaysia is seeking a proactive Procurement Executive to support procurement for a data centre construction project. You will source materials, equipment and services, coordinate with suppliers and subcontractors, and ensure timely delivery to meet project requirements, budget targets, and schedules.

Working with project management, commercial, engineering and site teams, you will manage the end-to-end procurement process from sourcing and quotation evaluation to PO

Qualifications

• Diploma or degree in procurement or related field required.
• 3–5 years of relevant procurement experience, preferably in construction.
• Experience with data centre, industrial, or large-scale projects is an advantage.
• Familiar with supplier sourcing, quotation evaluation, and PO preparation.
• Proficient in MS Excel, Word, and Outlook; ERP experience is a plus.

Responsibilities

• Manage day-to-day procurement activities for construction materials, equipment, services, and subcontract works for the data centre project.
• Source, identify, and evaluate suitable suppliers and subcontractors based on pricing, quality, technical compliance, delivery lead time, and reliability.
• Request and evaluate quotations, prepare bid comparisons, and negotiate competitive pricing and commercial terms.
• Prepare and issue purchase orders (POs) in accordance with approved budgets, procurement procedures, and project requirements.
• Coordinate with project managers, engineers, quantity surveyors, and site teams to understand material specifications, project requirements, and procurement schedules.
• Ensure materials and equipment are procured and delivered according to the construction programme to avoid delays to site activities.
• Follow up with suppliers and subcontractors on order confirmations, manufacturing progress, delivery schedules, and outstanding materials.
• Maintain accurate procurement records, including purchase requisitions, quotations, bid comparisons, purchase orders, delivery orders, invoices, and supplier documentation.
• Monitor supplier performance and resolve issues relating to delivery delays, material shortages, quality discrepancies, and commercial matters.
• Coordinate with the QA/QC team and engineering department to ensure procured materials comply with approved specifications, technical requirements, and relevant standards.
• Assist in evaluating supplier and subcontractor proposals and identifying cost-saving opportunities without compromising quality or project requirements.
• Maintain and update the approved supplier and subcontractor database.
• Ensure procurement activities comply with company policies, approval procedures, project budgets, and internal controls.
• Prepare regular procurement status reports highlighting order progress, delivery schedules, outstanding items, and potential supply chain risks.
• Coordinate with the logistics and site teams to ensure proper delivery planning, material receiving, and documentation.

Skills

Negotiation

Communication

Coordination

Problem-solving

Education

Diploma or Degree in Procurement, Supply Chain Management, Business Administration, Construction Management, or related discipline

Tools

ERP systems

Microsoft Excel

Word

Outlook

Job description

Employer: Main Contractor

Employment Type: Full-Time

Job Summary

We are seeking a proactive and detail-oriented Procurement Executive to support procurement activities for a data centre construction project in Johor. The successful candidate will be responsible for sourcing materials, equipment, and services, coordinating with suppliers and subcontractors, and ensuring timely procurement to meet project requirements, budget targets, and construction schedules.

Working closely with the project management, commercial, engineering, and site teams, the candidate will manage the procurement process from sourcing and quotation evaluation through purchase order issuance, delivery coordination, and supplier performance monitoring. Experience in construction procurement, particularly in data centre or large-scale building projects, will be an advantage.

Key Responsibilities

• Manage day-to-day procurement activities for construction materials, equipment, services, and subcontract works required for the data centre project.
• Source, identify, and evaluate suitable suppliers and subcontractors based on pricing, quality, technical compliance, delivery lead time, and reliability.
• Request and evaluate quotations, prepare bid comparisons, and negotiate competitive pricing and commercial terms.
• Prepare and issue purchase orders (POs) in accordance with approved budgets, procurement procedures, and project requirements.
• Coordinate with project managers, engineers, quantity surveyors, and site teams to understand material specifications, project requirements, and procurement schedules.
• Ensure materials and equipment are procured and delivered according to the construction programme to avoid delays to site activities.
• Follow up with suppliers and subcontractors on order confirmations, manufacturing progress, delivery schedules, and outstanding materials.
• Maintain accurate procurement records, including purchase requisitions, quotations, bid comparisons, purchase orders, delivery orders, invoices, and supplier documentation.
• Monitor supplier performance and resolve issues relating to delivery delays, material shortages, quality discrepancies, and commercial matters.
• Coordinate with the QA/QC team and engineering department to ensure procured materials comply with approved specifications, technical requirements, and relevant standards.
• Assist in evaluating supplier and subcontractor proposals and identifying cost-saving opportunities without compromising quality or project requirements.
• Maintain and update the approved supplier and subcontractor database.
• Ensure procurement activities comply with company policies, approval procedures, project budgets, and internal controls.
• Prepare regular procurement status reports highlighting order progress, delivery schedules, outstanding items, and potential supply chain risks.
• Coordinate with the logistics and site teams to ensure proper delivery planning, material receiving, and documentation.

Requirements

• Diploma or Degree in Procurement, Supply Chain Management, Business Administration, Construction Management, or a related discipline.
• Minimum 3–5 years of relevant procurement experience, preferably with a construction main contractor.
• Experience in procurement for data centre, industrial, commercial, or large-scale building projects is an advantage.
• Familiarity with construction materials, equipment, subcontracting services, and supplier sourcing processes.
• Experience in quotation evaluation, price negotiation, purchase order preparation, and supplier management.
• Good understanding of procurement procedures, commercial terms, delivery schedules, and cost control.
• Proficient in Microsoft Excel, Word, and Outlook; experience with ERP or procurement management systems is an advantage.
• Strong negotiation, communication, coordination, and problem-solving skills.
• Detail-oriented, organised, and able to manage multiple procurement activities within tight project deadlines.
• Able to work independently and collaborate effectively with project and site teams.
• Willing to be based at the project site in Johor, Malaysia.

What We’re Looking For

• Experience working with for large Main contractor
• Familiar with Industrial building projects
• Strong leadership and communication skills
• Able to thrive in a fast-paced site environment
• Be part of landmark projects
• A strong, stable company with long-term growth