Procurement Executive

Benten Construction; Kuala Lumpur; On-site; MYR 42,000 - 60,000; Full time

Job summary

Jora Malaysia is seeking a Procurement Executive in Kuala Lumpur to manage procurement documents, vendor relations, and invoice processing. The role supports the Procurement Manager with market research and supplier evaluations, ensuring timely order tracking and regulatory compliance.

The position requires meticulous record-keeping, data accuracy, and the ability to coordinate with logistics and management teams to optimize the build supply chain framework.

Responsibilities

• Prepare and maintain procurement documents such as purchase orders, contracts and vendor agreements.
• Enter and update information in procurement databases accurately and completely.
• Obtain quotes from vendors, negotiate pricing, and collect background data for procurement processes.
• Verify and process invoices to match PO and delivery receipts.
• Maintain audit-ready records of procurement transactions and contracts.
• Assist with supplier market research, evaluations, and order tracking updates.
• Follow up on outstanding orders and deliveries to ensure timely completion.
• Ensure procurement activities comply with policies, regulations, and ethical standards.
• Generate reports on procurement activities and operational expenses as needed.
• File and maintain both soft and hard copy purchasing documents.
• Mandarin language skills preferred for vendor management and communications.

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The Procurement Executive is responsible for managing administrative and operational sourcing workflows, securing accurate vendor documentation, maintaining procurement system integrity, and coordinating with logistics and managerial teams to optimize the design-and-build supply chain framework.

Key responsibilities

Prepare and maintain procurement-related documents, including purchase orders, contracts, and vendor agreements

Enter and update information in procurement databases and systems, ensuring high levels of accuracy and completeness

Communicate with vendors to obtain quotes, negotiate competitive pricing, and gather necessary background data for procurement processes

Verify and process invoices, ensuring they align with approved purchase orders and physical delivery receipts

Maintain organized, audit-ready records of procurement transactions, contracts, and other relevant structural documents

Assist the Procurement Manager with strategic tasks, such as conducting market research, performing supplier evaluations, and executing order tracking updates

Follow up closely on outstanding orders, active deliveries, and other urgent procurement-related matters to ensure timely completion

Ensure that all local and internal procurement activities strictly adhere to organizational policies, legal regulations, and ethical standards

Generate structured reports on overall procurement activities, operational expenses, and specific performance indicators as needed

Ensure the proper filing, retention, and maintenance of both soft and hard copy formats of purchasing-related documents

Strong command of Mandarin (spoken and written) is preferred to handle vendor management, procurement, and client pitching on channels.

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