Procurement Executive

Peter Stuyvesant Travel; Kuala Lumpur; On-site; MYR 30,000 - 42,000; Full time

Job summary

Peter Stuyvesant Travel in Kuala Lumpur seeks an entry-level Procurement Executive to support supplier contracting, onboarding, and cost-saving negotiations for hotels, transport, and local tours.

Responsibilities include maintaining vendor records, comparing quotes, processing POs, and assisting finance with invoicing discrepancies, with a focus on accuracy and speed in a fast-paced travel operations team.

Qualifications

• Bachelor's degree in relevant fields as listed.
• Strong Excel skills and clear written/verbal communication.
• Detail-oriented and able to manage multiple tasks in a fast-paced travel setup.

Responsibilities

• Source and onboard local ground handlers, hotels, transport and activity vendors.
• Assist in negotiating competitive B2B rates and contracts with suppliers.
• Maintain vendor management system and rate sheets with current data.
• Analyze quotes to support cost-effective routing for itineraries.
• Provide administrative support like PO processing and invoicing reconciliation.

Skills

Supplier sourcing

Rate negotiation

Vendor onboarding

Cost analysis

Administrative support

Education

Bachelor's Degree in Supply Chain, Business or Hospitality

Tools

Excel

Job description

A entry-level Procurement Executive will handles supplier contracting, vendor database management, and cost-effective rate negotiations for hotels, transport, and local tour services.

Key Responsibilities

• Supplier Sourcing & Onboarding: Research and help onboard local ground handlers, hotels, transport providers, and activity vendors for travel itineraries.
• Rate & Contract Negotiation: Assist senior staff in negotiating competitive B2B rates, group discounts, and commission structures with regional travel suppliers.
• Database Maintenance: Keep the internal vendor management system and rate sheets up-to-date with current pricing, blackout dates, and contact details.
• Cost Comparison & Quotations: Analyze vendor quotes to provide operations and sales teams with the most cost-effective routing and service options.
• Administrative Support: Assist with processing purchase orders, reconciling supplier invoices, and resolving minor booking or billing discrepancies.

Job Requirements

• Education: Bachelor’s Degree in Supply Chain Management, Business Administration, Tourism, or Hospitality Management.
• Skills: Strong working knowledge of Microsoft Excel, clear verbal and written communication skills, and high attention to detail.
• Attributes: Eager to learn, organized, able to handle multiple tasks in a fast-paced environment, and comfortable working with basic data analytics.