Procurement & Asset Management Executive

Pine Labs Malaysia; Kuala Lumpur; On-site; MYR 42,000 - 68,000; Full time

Job summary

Pine Labs Malaysia is seeking a proactive Procurement Associate to support sourcing and procurement activities. You will identify suppliers, obtain quotations, support negotiations, coordinate purchase orders and deliveries, and maintain supplier and procurement records in line with company policies.

You will coordinate with internal teams on demand planning, ensure timely deliveries, monitor stock levels, and support RFQ/RFP processes while maintaining compliance with procurement standards and

Qualifications

• 0-2 years of experience in sourcing, procurement, or supply chain.
• Exposure within SEA market
• Exposure to supplier negotiations and vendor management.

Responsibilities

• Prepare purchase requisitions and purchase orders.
• Coordinate with suppliers to ensure timely delivery of goods and services.
• Track orders, shipments and delivery schedules, including import and customs processes where required.
• Coordinate with Finance, Logistics, Warehouse and internal business teams.
• Maintain accurate procurement and supplier documentation.
• Identify and evaluate potential suppliers based on business requirements.
• Conduct supplier research and benchmarking to support sourcing decisions.
• Obtain and compare quotations from suppliers.
• Support RFQ, RFP and tender processes.
• Maintain relationships with existing suppliers and distributors.
• Monitor supplier performance, pricing, quality and delivery.
• Support resolution of supplier-related issues.

Job description

Role Purpose

Support sourcing and procurement activities by identifying suppliers, obtaining quotations, supporting negotiations, coordinating purchase orders and deliveries, and maintaining supplier and procurement records in line with company policies.

Responsibilities we entrust you with:

Procurement Operations - Office Relation Assets

• Prepare purchase requisitions and purchase orders.


• Coordinate with suppliers to ensure timely delivery of goods and services.


• Track orders, shipments and delivery schedules, including import and customs processes where required.


• Coordinate with Finance, Logistics, Warehouse and internal business teams.


• Maintain accurate procurement and supplier documentation.


• Identify and evaluate potential suppliers based on business requirements.


• Conduct supplier research and benchmarking to support sourcing decisions.


• Obtain and compare quotations from suppliers.


• Support RFQ, RFP and tender processes.


• Maintain relationships with existing suppliers and distributors.


• Monitor supplier performance, pricing, quality and delivery.


• Support resolution of supplier-related issues.

Cost & Commercial Support

• Support price and commercial negotiations with suppliers.


• Analyse quotations and identify cost-saving opportunities.


• Assist with tracking procurement savings and cost optimisation initiatives.


• Support contract preparation, renewals and commercial documentation.

Demand & Inventory Support

• Coordinate with business teams to understand procurement requirements.


• Support procurement planning based on business and inventory needs.


• Monitor stock availability and highlight potential shortages or delays.

Compliance & Risk

• Ensure procurement activities follow company policies and processes.


• Support supplier onboarding, due diligence and risk assessments.


• Maintain required supplier certifications and documentation.


• Ensure procurement records are maintained for audit purposes.

Reporting & Analytics

• Prepare regular procurement and supplier reports.


• Track supplier performance, delivery timelines and procurement cycle times.


• Support spend analysis and sourcing-related reporting.


• Maintain accurate supplier and procurement data in ERP systems.

What matters in this role:

• 0-2 years of experience in sourcing, procurement, or supply chain.


• Exposure within SEA market


• Exposure to supplier negotiations and vendor management.