Procurement & Admin Coordinator

Private Advertiser; Inanam; On-site; MYR 24,000 - 36,000; Full time

Job summary

Private Advertiser in Sabah (Kolombong) is seeking a proactive Purchasing & Admin Assistant to manage purchasing activities, liaise with suppliers, prepare quotations, and support sales and store operations.

With a Diploma in Business Administration or Purchasing and 1–2 years' experience, you will excel in Excel, organise records, and work independently to meet deadlines; Monday to Friday, 8am–5pm, plus Saturday mornings.

Qualifications

• Diploma in Business Administration, Purchasing, or a related field.
• At least 1–2 years of working experience in purchasing, administration, sales support, or a related role.
• Good communication and negotiation skills.
• Proficient in Microsoft Office, especially Microsoft Excel.
• Good organisational and record-keeping skills.
• Able to work independently, manage multiple tasks, and meet deadlines.
• Willing to assist with both purchasing and administrative/store-related tasks when required.

Responsibilities

• Manage purchasing activities, including sourcing suppliers, comparing prices, and issuing purchase orders.
• Liaise with suppliers to monitor order status, ensure timely deliveries, and resolve purchasing-related issues.
• Prepare and issue quotations to clients, follow up on quotation status, and update pricing when required.
• Maintain accurate records of purchases, quotations, pricing, inventory, and related documentation.
• Assist in preparing invoices, reports, and other business documents.
• Handle general administrative duties, including filing, correspondence, data entry, and scheduling.
• Assist with day-to-day store operations when required, including customer assistance, stock arrangement, and inventory checking.
• Provide administrative and coordination support to the sales team when required.
• Perform other relevant duties as assigned by the management.

Skills

Communication

Negotiation

Organization

Record-keeping

Multi-tasking

Independent work

Education

Diploma in Business Administration/Purchasing or related field

Tools

Microsoft Excel

Microsoft Office

Job description

Private Advertiser in Sabah (Kolombong) is seeking a proactive Purchasing & Admin Assistant to manage purchasing activities, liaise with suppliers, prepare quotations, and support sales and store operations.

With a Diploma in Business Administration or Purchasing and 1–2 years' experience, you will excel in Excel, organise records, and work independently to meet deadlines; Monday to Friday, 8am–5pm, plus Saturday mornings.