Proactive Executive Assistant to the CEO

Solarvest; Petaling Jaya; On-site; MYR 56,000 - 100,000; Full time

Job summary

Solarvest in Malaysia is seeking a diligent Personal Assistant to provide day-to-day support to the CEO of the Business & Asset pillar. The role centers on owning the CEO's calendar, coordinating scheduling, travel, and administrative tasks with minimal supervision.

The ideal candidate is proactive, highly organized, able to anticipate needs, manage conflicts, and handle confidential information with discretion.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Communications, or a related field.
• 2–4 years of relevant experience as a Personal Assistant or Executive Assistant.
• Ability to anticipate needs and schedule ahead independently.
• Professional, discreet, and able to handle confidential information.

Responsibilities

• Take full ownership of the CEO's calendar and schedule.
• Coordinate travel arrangements and reimbursements.
• Manage emails and requests directed to the CEO.
• Attend meetings to take notes and track actions.
• Prepare documents and meeting materials for the CEO's engagements.
• Act as a liaison between the CEO and internal/external stakeholders.

Skills

Proactive

Organised

Time management

Stakeholder liaison

Education

Diploma or Bachelor's degree in Business Administration, Communications, or a related field

Job description

Solarvest in Malaysia is seeking a diligent Personal Assistant to provide day-to-day support to the CEO of the Business & Asset pillar. The role centers on owning the CEO's calendar, coordinating scheduling, travel, and administrative tasks with minimal supervision.

The ideal candidate is proactive, highly organized, able to anticipate needs, manage conflicts, and handle confidential information with discretion.