Port Agency Operations Executive and/or Manager

PortNav Marine Agencies (Malaysia) Sdn. Bhd.; Klang City; On-site; MYR 100,000 - 167,000; Full time

Job summary

PortNav Marine Agencies (Malaysia) Sdn. Bhd. seeks an Operations Executive and/or Manager to oversee port agency functions, crew immigration, and vessel support services.

The role requires coordinating with pilots, tugs, and port authorities, ensuring timely crew changes, hotel and transport arrangements, and adherence to regulations. The ideal candidate has 2 years in port agency operations or similar, strong administrative skills, and excellent communication.

Qualifications

• 2 years of experience in port agency operations or similar in a shipping company.
• Understanding of maritime industry and port regulations.
• Business-level English (spoken and written).
• Ability to work independently and as part of a team in a fast-paced environment (round the clock).
• Strong administrative, planning, and communication skills.

Responsibilities

• In-charge of all port formalities (arrange pilotage, tugs, port clearance, etc.).
• In-charge of all immigration formalities for sign on and sign off crew.
• Ensure applications for crew changes are submitted timely and correctly.
• Arrange hotel accommodation and transportation of crew.
• Follow up on latest regulations of the authorities.
• Coordinate with suppliers, surveyors, technicians, repairers, etc.

Job description

Port Agency Operations Executive and/or Manager

We can consider hiring an Operations Executive and/or Manager for our Port Agency.

Responsibilities / Job Description:

In-charge of all port formalities (arrange pilotage, tugs, port clearance, etc.)

In-charge of all immigration formalities for sign on and sign off crew

Ensure applications for crew changes are submitted timely and correctly

Arrange hotel accommodation and transportation of crew

Follow up on latest regulations of the authorities

Coordinate with suppliers, surveyors, technicians, repairers, etc.

Ensure instructions to all parties are communicated timely and effectively

Manage clearance and delivery of ship spares

Update and process information and documentation timely

Update shipowners on the operational activities of their vessels

Attend on board vessels whenever necessary

Perform ad hoc duties as required by the management

Basic Requirements:

Preferred: 2 years of experience in port agency operations or similar position in a shipping company

Understanding of the maritime industry

Good knowledge of Port and Immigration regulations

Ability to work both independently and as team member in a fast paced environment round the clock (able to work at odd hours/days)

Strong administrative, planning, implementation and communication skills

Problem solving skills and positive attitude

Detail oriented with good command of communication skills

Ability to work under pressure, meet deadlines through good time management and allocation of priorities

Business level spoken and written English

Manager applicants are required to have extensive port agency and manager/leadership experience.

Basic Salary + Allowances