Plant Admin Coordinator - Hybrid Admin Support

Matthey; Nilai; On-site; MYR 33,000 - 61,000; Full time

Benefits offered by this job

EPF Employer contribution of 15%

Life Insurance

Job summary

Johnson Matthey in Malaysia seeks a Plant Admin Coordinator on a 6-monthFTC to support senior leadership with comprehensive admin services at our Nilai site. The role covers front-office duties, vendor management, budget data, and coordination with local vendors for catering, stationery, cleaning, and travel arrangements.

You will verify visitor credentials, manage locker and uniform stock, and ensure clean, orderly public areas in the plant and cafeteria, collaborating with Engineering

Qualifications

• Diploma/Certificate in any field.
• Experience in handling administration duties including preparation of documents/letters.
• Experience in handling administration vendors and understanding and knowledge of Service Agreement.
• Basic IT Knowledge.
• Excellent in MS Office (Word, Excel, Microsoft forms & PowerPoint).

Responsibilities

• Handle administrative functions, including front office management support.
• Maintain and update documentation related to administrative vendors, ensuring accuracy and timeliness.
• Assist in the preparation and management of the administrative budget, including providing necessary data, tracking expenditures, and supporting budget-related reporting and forecasting.
• Manage relationships with local vendors for services such as catering, stationery, cleaning, gardening, waste management, laundry, bread, printers and photocopiers, courier services, local hotels, taxis/transportation, travel arrangements, pantry supplies, coffee machines, hygiene and sanitary products, mobile phones, and vending machines.
• Oversee catering management, including menu choices, weekly updates on required quantities, and handling ad-hoc catering requests for training sessions and events.
• Draft, manage, and monitor service agreements with vendors and service providers.
• Issue locker keys, label lockers in the changing room, and brief new joiners on locker room policies and etiquette.
• Manage uniform stock, including ordering and distribution.
• Coordinate with the plant visitor’s host on food and beverage needs for the visitors.
• Verify passports for visitors and contractors upon each entry to the plant.
• Ensure cleanliness and neatness in plant surroundings, cafeteria, and other public areas, working with Engineering Maintenance to oversee office and shop floor cleaning activities.

Skills

Diploma/Certificate

Admin experience

Vendor management

Basic IT

MS Office

Education

Diploma/Certificate in any field

Tools

MS Word

Excel

PowerPoint

Microsoft Forms

Job description

Johnson Matthey in Malaysia seeks a Plant Admin Coordinator on a 6-monthFTC to support senior leadership with comprehensive admin services at our Nilai site. The role covers front-office duties, vendor management, budget data, and coordination with local vendors for catering, stationery, cleaning, and travel arrangements.

You will verify visitor credentials, manage locker and uniform stock, and ensure clean, orderly public areas in the plant and cafeteria, collaborating with Engineering