Plant Admin Coordinator

Johnson Matthey; Malaysia; On-site; MYR 45,000 - 74,000; Full time

Benefits offered by this job

Hybrid work model

Life insurance

Medical coverage

Job summary

Johnson Matthey is seeking a Plant Admin Coordinator (FTC 6 months) to provide executive administrative support to senior leaders at our facility. This role handles highly confidential information and supports front office activities, reporting to an executive responsible for major functions.

You will manage administrative vendor documentation, assist with budgeting and forecasting, coordinate local vendor services (catering, stationery, cleaning, travel), oversee visitor coordination and locker

Qualifications

• Diploma/Certificate in any field.
• Experience in handling administration duties including preparation of documents/letters.
• Experience in handling administration vendors and understanding and knowledge of Service Agreement.
• Basic IT Knowledge.
• Excellent in MS Office (Word, Excel, Microsoft forms & PowerPoint)

Responsibilities

• Handle administrative functions, including front office management support.
• Maintain and update documentation related to administrative vendors, ensuring accuracy and timeliness.
• Assist in the preparation and management of the administrative budget, including providing necessary data, tracking expenditures, and supporting budget-related reporting and forecasting.
• Coordinate with local vendors for services such as catering, stationery, cleaning (general, industrial, carpet), gardening, waste management, laundry, bread, printers and photocopiers, courier services, local hotels, taxis/transportation, travel arrangements, pantry supplies, coffee machines, hygiene and sanitary products, mobile phones, and vending machines.
• Verify passports for visitors and brief new joiners on locker room policies and etiquette.

Skills

Administrative duties

Vendor management

Budget management

Basic IT

MS Office (Word, Excel, PowerPoint)

Education

Diploma/Certificate in any field

Job description

Performs complete executive administrative services in support of senior leadership in a medium to large-size facility. This position handles highly confidential information and files. This position typically reports to an executive leadership position responsible for a major function such as finance, manufacturing, commercial, and/or general management of a business unit or division. Works through differing situations requiring the identification of issues within administrative duties, the application of judgement, and the selection of solutions with known choices.

Job Title: Plant Admin Coordinator (FTC 6months) World-changing careers, enabled by Johnson Matthey. With over 200 years of history, join us and help accelerate the transition to net zero.

As a Plant Admin Coordinator you’ll contribute to JM’s mission as a world leader in sustainable technology, transforming energy and reducing carbon emissions for a cleaner, brighter future. Your work will directly support JM’s mission as a global leader in sustainable technologies, helping to transform energy systems and reduce carbon emissions to create a cleaner, brighter future.

The role

As an Plant Admin Coordinator you will help drive our goals by: Handle administrative functions, including front office management support. Maintain and update documentation related to administrative vendors, ensuring accuracy and timeliness. Assist in the preparation and management of the administrative budget, including providing necessary data, tracking expenditures, and supporting budget-related reporting and forecasting. Manage relationships with local vendors for services such as catering, stationery, cleaning (general, industrial, carpet), gardening, waste management, laundry, bread, printers and photocopiers, courier services, local hotels, taxis/transportation, travel arrangements, pantry supplies, coffee machines, hygiene and sanitary products, mobile phones, and vending machines. Oversee catering management, including menu choices, weekly updates on required quantities, and handling ad-hoc catering requests for training sessions and events. Draft, manage, and monitor service agreements with vendors and service providers. Issue locker keys, label lockers in the changing room, and brief new joiners on locker room policies and etiquette. Manage uniform stock, including ordering and distribution. Coordinate with the plant visitor’s host on food and beverage needs for the visitors. Verify passports for visitors and contractors upon each entry to the plant. Ensure cleanliness and neatness in plant surroundings, cafeteria, and other public areas, working with Engineering Maintenance to oversee office and shop floor cleaning activities.

Key skills

• Diploma/Certificate in any field
• Experience in handling administration duties including preparation of documents/letters
• Experience in handling administration vendors and understanding and knowledge of Service Agreement
• Basic IT Knowledge
• Excellent in MS Office (Word, Excel, Microsoft forms & PowerPoint)

What we offer

• We make sure salaries are fair, competitive and aligned to individual roles, experience and responsibilities. We are also supportive of hybrid and flexible working and where applicable, offer life, medical and other benefits that support our employees’ financial and physical wellbeing, such as: EPF Employer contribution of 15% Life Insurance, Medical Coverage for Employee
• We make sure salaries are fair, competitive and aligned to individual roles, experience and responsibilities. We are also supportive of hybrid and flexible working and where applicable, offer life, medical and other benefits that support our employees’ financial and physical wellbeing, such as: For any queries or accessibility requirements, please contact [e-mail]. We will work with you to make suitable adjustments at any stage of the recruitment process. All conversations are confidential, and your feedback is welcome to help us provide an accessible and positive recruitment experience.

Johnson Matthey Plc is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, marriage or civil partnership, pregnancy or maternity, religion or belief.

We are committed to ensuring our recruitment process is inclusive and accessible to all.

If you need support with your application email [e-mail].

Are you passionate about sustainable technology solutions, transforming energy, and reducing carbon emissions? At Johnson Matthey, our world-changing careers empower talented individuals to collaborate on impactful projects aimed at decarbonising modern life. Join us in catalysing the net‑zero transition for a cleaner, brighter future.