Plant Admin Coordinator (6months FTC)

JOHNSON MATTHEY SERVICES SDN. BHD.; Nilai; Hybrid; MYR 28,000 - 50,000; Full time

Benefits offered by this job

Meal provided

Life Insurance

Medical Coverage for Employee

EPF Employer contribution 15%

Job summary

Johnson Matthey Services Sdn. Bhd. requires a Plant Admin Coordinator to support administrative functions and vendor management across the plant. You will help drive our goals by handling front office tasks, budget tracking, and service agreements with local vendors.

The role emphasizes hybrid and flexible working arrangements, with responsibilities spanning documentation, budget support, and visitor coordination to ensure smooth plant operations.

Qualifications

• Diploma/Certificate in any field.
• Experience in handling administration duties including preparation of documents/letters.
• Experience in handling administration vendors and understanding and knowledge of Service Agreement.
• Basic IT Knowledge.

Responsibilities

• Handle administrative functions, including front office management support.
• Maintain and update documentation related to administrative vendors, ensuring accuracy and timeliness.
• Assist in the preparation and management of the administrative budget, including providing data, tracking expenditures, and forecasting.
• Manage relationships with local vendors for services such as catering, stationery, cleaning, and related services.
• Oversee catering management, including menu choices and weekly updates for quantities and events.
• Draft, manage, and monitor service agreements with vendors and service providers.
• Issue locker keys and brief new joiners on locker room policies and etiquette.
• Manage uniform stock, including ordering and distribution.
• Coordinate with the plant visitor's host on food and beverage needs for visitors.
• Verify passports for visitors and contractors upon entry to the plant.

Skills

Vendor management

Budget tracking

Administrative support

Basic IT Knowledge

Education

Diploma/Certificate in any field

Job description

As a Plant Admin Coordinator you will help drive our goals by supporting administrative functions and vendor management across the plant. Your work will directly support Johnson Matthey's mission as a global leader in sustainable technologies, helping to transform energy systems and reduce carbon emissions to create a cleaner, brighter future.

Key responsibilities

Handle administrative functions, including front office management support

Maintain and update documentation related to administrative vendors, ensuring accuracy and timeliness

Assist in the preparation and management of the administrative budget, including providing necessary data, tracking expenditures, and supporting budget-related reporting and forecasting

Manage relationships with local vendors for services such as catering, stationery, cleaning (general, industrial, carpet), gardening, waste management, laundry, bread, printers and photocopiers, courier services, local hotels, taxis/transportation, travel arrangements, pantry supplies, coffee machines, hygiene and sanitary products, mobile phones, and vending machines

Oversee catering management, including menu choices, weekly updates on required quantities, and handling ad-hoc catering requests for training sessions and events

Draft, manage, and monitor service agreements with vendors and service providers

Issue locker keys, label lockers in the changing room, and brief new joiners on locker room policies and etiquette

Manage uniform stock, including ordering and distribution

Coordinate with the plant visitor's host on food and beverage needs for the visitors

Verify passports for visitors and contractors upon each entry to the plant

About you

Diploma/Certificate in any field

Experience in handling administration duties including preparation of documents/letters

Experience in handling administration vendors and understanding and knowledge of Service Agreement

Basic IT Knowledge

EPF Employer contribution of 15%

Life Insurance, Medical Coverage for Employee

Meal provided

Hybrid and flexible working supported

About us

With over 200 years of history, Johnson Matthey is a world leader in sustainable technology, transforming energy and reducing carbon emissions for a cleaner, brighter future.

What can I earn as an Administration Coordinator