PHARMACY ASSISTANT

Mudah Health Capital; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Mudah Health Capital in Kuala Lumpur is seeking a Pharmacy Inventory Assistant to support efficient management of pharmacy stock across the group. You will handle receipt, verification, storage, and distribution of medicines and medical supplies to clinics.

Responsibilities include FEFO stock control, monthly stock takes, procurement liaison, and regulatory compliance. A Diploma or Certificate in Pharmacy or related field is required, with 1–3 years of experience in pharmacy, healthcare or

Qualifications

• Knowledge of inventory management, procurement and pharmaceutical regulations.
• 1–3 years' experience in pharmacy, healthcare, warehouse or inventory management.
• Diploma or Certificate in Pharmacy/Pharmaceutical Science/Healthcare or related discipline required.

Responsibilities

• Receive, inspect and verify medicines and medical supplies delivered by suppliers.
• Manage clinic inventory and monitor FEFO; conduct periodic stock takes.
• Coordinate procurement activities and liaise with Finance and Clinics.
• Ensure timely deliveries and follow up on outstanding orders.
• Maintain documentation for procurement, inventory and regulatory compliance.
• Support audits and regulatory inspections across the group.

Skills

Inventory management

Procurement

Pharmaceutical regulations

Microsoft Office

Education

Diploma or Certificate in Pharmacy/Pharmaceutical Science/Healthcare or related discipline

Tools

Microsoft Office

Job description

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The Pharmacy Assistant is responsible for supporting the efficient management of pharmacy inventory across the Group, including warehouse operations, clinic inventory management, procurement, logistics coordination, stock distribution, and regulatory compliance. The role ensures that medicines and medical supplies are procured, stored,monitored, and distributed efficiently while maintaining optimal inventory levels andcompliance with applicable pharmaceutical regulations and company standards.

1. Inventory & Stock Management

Receive, inspect and verify medicines and medical supplies delivered by suppliers.

Process incoming stock and ensure accurate documentation within the inventorysystem.

Prepare and distribute medicines and supplies to clinics according to approvedrequests.

Ensure accurate stock rotation using FEFO (First Expired First Out) principles.

Perform monthly stock take and reconcile inventory discrepancies. Monitor inventory levels and maintain optimal stock availability.

Identify slow-moving, excess, damaged and short-expiry items and recommendcorrective actions.

Coordinate disposal of expired or unusable medicines in accordance with regulatoryrequirements.

Investigate stock discrepancies and implement corrective actions.

2. Clinic Inventory Management

Manage and monitor inventory levels across all clinics to ensure adequate stockavailability while minimizing overstocking and stock shortages.

Review and replenish clinic stock based on consumption trends, minimum stock levelsand operational requirements.

Coordinate stock transfers between clinics to optimize inventory utilization and reducewastage.

Monitor inventory movement and investigate stock discrepancies.

Ensure clinics adhere to proper inventory control practices, including FEFO principles.

Conduct periodic inventory audits and support clinics during stock take exercises.

Monitor clinic inventory for short-expiry, slow-moving and excess stock, and implement action plans.

Work closely with clinic personnel to forecast inventory requirements.

3. Procurement & Purchasing Support

Coordinate procurement activities for pharmaceutical products and medical consumables across the Group.

Prepare purchase requisitions and purchase orders.

Liaise with Finance, Clinics and Operations regarding procurement matters.

Follow up with suppliers on deliveries and outstanding orders.

Negotiate competitive pricing and support supplier evaluations.

Monitor supplier performance and assist with supplier agreements and payment follow up.

4. Logistics & Distribution

Coordinate deliveries from suppliers to the warehouse.

Arrange distribution of medicines and supplies to clinics.

Ensure timely and accurate deliveries.

Coordinate urgent stock transfers and maintain cold-chain requirements whereapplicable.

5. Warehouse Operations

Maintain warehouse cleanliness and organization.

Ensure proper storage conditions for medicines.

Maintain safe and secure storage areas.

Support continuous improvement of warehouse operations.

6. Regulatory Compliance & Documentation

Maintain procurement, inventory and distribution records.

Record room and refrigerator temperatures.

Print, file and maintain Poison Signed Orders.

Maintain wholesale distribution reports.

Support audits and inspections.

Ensure proper documentation for disposal of expired medicines.

7. Reporting & Administration

Prepare inventory and procurement reports.

Generate monthly stock movement reports.

Maintain proper filing of operational and regulatory documents.

Perform other duties assigned by Management.

Job Requirements

Diploma or Certificate in Pharmacy, Pharmaceutical Science, Healthcare or relateddiscipline.

1–3 years' experience in pharmacy, healthcare, warehouse or inventory management.

Knowledge of inventory management, procurement and pharmaceutical regulations.

Good communication, organisational and Microsoft Office skills.Key Performance Indicators (KPIs)

Maintain inventory accuracy of at least 98%.

Minimise stock-outs across all clinics.

Complete monthly stock takes with minimal discrepancies.

Reduce expired stock losses through proactive inventory management.

Ensure timely procurement and supplier deliveries.

Maintain full compliance with regulatory documentation and temperature monitoring.

Maintain a clean, organised and audit-ready warehouse