Personal Assistant / Secretary

Mah Sing Group; Kuala Lumpur; On-site; MYR 56,000 - 89,000; Full time

Job summary

Mah Sing Group is seeking a Personal Assistant to support the Board of Directors in Kuala Lumpur. The role requires a proactive problem-solver with excellent communication and meticulous attention to detail, along with prior admin experience in maintaining confidences for high-level operations.

You will manage scheduling, correspondence, minutes, and travel arrangements, while coordinating with internal and external stakeholders and ensuring timely advice and reminders on relevant matters.

Qualifications

• PSC or Diploma/ Degree in Business Administration, Secretarial or equivalent.
• Minimum 5 years similar working experience.
• Excellent interpersonal and communication skills.
• Strong initiative and coordination skills.
• Must maintain strict confidentiality in performing duties, honest and trustworthy.
• Able to multi task, work under minimum supervision and with a strong sense of urgency.
• Excellent command of both written & spoken English.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage professional and personal scheduling including agendas, mail, emails, calls and travel arrangements.
• Coordinate arrangements between internal and external stakeholders and follow up on matters.
• Record and disseminate minutes of meetings and keep correspondences updated.
• Maintain confidentiality across all levels of staff.
• Establish and update filing systems (hard and soft copies) for traceability.
• Undertake personal errands, ad-hoc functions and related duties as required.

Skills

Interpersonal skills

Communication skills

Initiative

Coordination

MS Office

Education

Diploma/Degree in Business Admin/Secretarial

Tools

Microsoft Office

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are currently looking for a Personal Assistant to be the supportive force to our Board of Director. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. She will have previous experience in performing administrative duties while maintaining confidences related to high-level operations and providing support to the management.

Ensure that all personal and corporate matters are managed effectively to support the day-to-day operations

Manage professional and personal scheduling including agendas, mail, email, calls, travel arrangements, client management, and other company logistics

Communicate and coordinate appropriate arrangements between internal and external stakeholders while providing timely advice and reminders on matters relating to your expertise, including record and disseminating minutes of meetings, correspond and follow up with appropriate parties.

Maintain professionalism and strict confidentiality with all levels of staff

Establish, maintain and ensure the timely update of the correspondence filing systems (both hard and soft copies) while ensuring that all activities supported are traceable and accessible as required

Undertake personal errands, special assignments, ad-hoc functions and related duties as and when required.

Requirements

Candidate must possess at least PSC or Diploma / Degree in Business Administration, Secretarial or equivalent.

Minimum 5 years similar working experience.

Excellent interpersonal and communication skills.

Strong initiative and coordination skills.

Must maintain strict confidentiality in performing duties, honest and trustworthy.

Able to multi task, work under minimum supervision and committed with a strong sense of urgency.

Matured, self-motivated and possess a pleasant personality.

Excellent command of both written & spoken English.

Proficient in Microsoft Office applications.