Personal Assistant

Hong Bee Hardware Co; Subang Jaya; On-site; MYR 36,000 - 61,000; Full time

Benefits offered by this job

Exposure to multiple industries

Career development opportunities

Close work with senior management

Job summary

Hong Bee Hardware Co in Malaysia seeks a proactive Personal Assistant to support the Director with calendar management, communication coordination, and daily administrative duties. You will arrange meetings, prepare documents, and handle confidential information with discretion.

The role requires a diploma/degree in business administration or related fields, strong organisational and communication skills, and the ability to travel when needed. Bahasa Malaysia and English are important.

Qualifications

• Diploma or Degree in Business Administration, Secretarial Studies, Management or a related field.

Responsibilities

• Manage the Director's calendar, appointments, meetings and travel arrangements.
• Coordinate internal and external meetings, including preparation of agendas, documents and meeting materials.
• Prepare correspondence, reports, presentations, minutes and other business documents.
• Screen and manage phone calls, emails and enquiries on behalf of the Director.
• Follow up with internal departments and external parties on outstanding matters and action items.
• Maintain proper filing systems and handle confidential information with discretion.
• Assist in coordinating business events, company functions and special projects.
• Support the Director in daily administrative and business-related matters.
• Perform other duties assigned by the Director or management.

Skills

Organisational skills

Communication skills

Time management

Education

Business Administration

Secretarial Studies

Management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Hong Bee Group is an established Malaysian business group with diversified operations across building materials, hardware, automotive, marine and related industries. We are committed to delivering quality products, professional services and sustainable business growth.

Role Overview

We are seeking a professional, organised and dependable Personal Assistant to provide comprehensive administrative and executive support to the Director. The successful candidate will be responsible for managing schedules, coordinating communications and ensuring the smooth handling of daily business matters.

Key Responsibilities

• Manage the Director's calendar, appointments, meetings and travel arrangements.
• Coordinate internal and external meetings, including preparation of agendas, documents and meeting materials.
• Prepare correspondence, reports, presentations, minutes and other business documents.
• Screen and manage phone calls, emails and enquiries on behalf of the Director.
• Follow up with internal departments and external parties on outstanding matters and action items.
• Maintain proper filing systems and handle confidential information with discretion.
• Assist in coordinating business events, company functions and special projects.
• Support the Director in daily administrative and business-related matters.
• Perform other duties assigned by the Director or management.

Requirements

• Diploma or Degree in Business Administration, Secretarial Studies, Management or a related field.
• Previous experience as a Personal Assistant, Executive Assistant, Secretary or in a similar role is preferred.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Good written and spoken English and Bahasa Malaysia. Mandarin is an added advantage.
• Strong organisational, communication and time-management skills.
• Able to work independently, prioritise tasks and meet deadlines.
• Professional, responsible and able to maintain strict confidentiality.
• Possess own transport and be willing to travel when required.

Why Join Us

• Opportunity to work closely with senior management.
• Exposure to multiple industries and business operations.
• Career development opportunities within an established group of companies.
• Supportive and professional working environment.