PERSONAL ASSISTANT (PA)

Atifa Towage & Transport; Malacca City; On-site; MYR 43,000 - 65,000; Full time

Benefits offered by this job

Performance-based annual bonus

EPF, SOCSO & EIS contributions

Annual Leave and Medical Leave entitl.

Medical benefits

Career development opportunities inMar

Job summary

Atifa Towage & Transport is seeking a highly competent Personal Assistant to provide comprehensive executive support to the Executive Chairman in a dynamic maritime environment. The role demands exceptional organization, confidentiality, and the ability to manage multiple priorities with professionalism.

The successful candidate will coordinate calendars, travel arrangements, and communications with clients, vessel owners and authorities.

Qualifications

• Bachelor's degree in Business Administration, Maritime Management, Secretarial Studies or equivalent.
• Minimum five years as Personal Assistant/Executive Assistant to senior management.
• Maritime industry experience is advantageous and preferred.
• Strong command of English and Bahasa Malaysia; Mandarin an added advantage.
• Excellent business communication, interpersonal and discretion with confidential information.
• Proficient in MS Office Suite and able to work independently with minimal supervision.

Responsibilities

• Provide comprehensive executive and administrative support to the Executive Chairman.
• Manage and coordinate daily calendar, appointments, meetings and commitments.
• Arrange domestic and international travel, visas, accommodation and itineraries.
• Prepare correspondence, reports, presentations and meeting materials.
• Act as primary contact between the Chairman and internal/external stakeholders.
• Coordinate meetings and corporate events; maintain filing systems and documentation.
• Conduct research and prepare briefing papers for management decisions.
• Handle confidential documents with absolute discretion and integrity.

Skills

Executive Support

Calendar Management

Communication

Stakeholder Management

Multitasking

Discretion

Education

Bachelor's Degree in Business Administration/Maritime Management/Secretarial Studies

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a highly competent, proactive, and professional Personal Assistant to provide comprehensive executive support to the Executive Chairman in a dynamic maritime business environment. This role requires an individual with exceptional organizational skills, sound business judgment, and the ability to manage complex priorities while maintaining the highest level of confidentiality and professionalism.

Responsibilities

Provide comprehensive executive and administrative support to the Executive Chairman

Manage and coordinate the Executive Chairman daily calendar, appointments, meetings and business commitments.

Arrange domestic and international travel, including flights, accommodation, transportation, visas and detailed itineraries.

Prepare professional correspondence, reports, presentations, proposals, meeting agendas and minutes.

Act as the primary point of contact between the Executive Chairman and internal or external stakeholders.

Liaise professionally with clients, vessel owners, charterers, port authorities, government agencies, suppliers and business partners.

Monitor project progress, follow up on outstanding matters and ensure timely execution of action items.

Handle confidential documents and sensitive business information with absolute discretion.

Conduct research, compile information and prepare briefing papers to support management decision-making.

Coordinate meetings, corporate events and executive business engagements.

Maintain accurate filing systems and proper documentation.

Perform personal and business-related assignments as delegated by the Executive Chairman.

Undertake any other duties assigned by Management from time to time.

Requirements

Bachelor's Degree in Business Administration, Management, Maritime Management, Secretarial Studies, Corporate Administration, or an equivalent professional qualification.

Minimum five (5) years of proven experience as a Personal Assistant, Executive Assistant, or a similar role supporting Senior Management, Directors, or C-Level Executives.

Demonstrated ability to work independently with a strong understanding of the maritime industry and its operational environment.

Prior experience in the shipping, maritime, logistics, offshore, port operations, or marine services industry will be a distinct advantage.

Excellent command of English, Bahasa Malaysia and Ability to communicate in Mandarin is preferred and will be considered an added advantage.

Strong business communication, interpersonal, and stakeholder management skills.

Exceptional organizational, planning, and multitasking abilities with strong attention to detail.

Proven ability to manage multiple priorities and perform effectively under pressure.

High level of integrity, professionalism, and discretion in handling confidential information.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong analytical, problem-solving, and decision-support capabilities.

Able to work independently with minimal supervision while maintaining a high standard of accuracy.

Possess a valid driving licence and own transportation.

Willing to travel anywhere and work beyond normal office hours whenever required.

Only shortlisted candidates with relevant maritime industry experience will be contacted.

Core Competencies

Executive Support

Calendar & Schedule Management

Business Correspondence

Travel & Itinerary Coordination

Stakeholder Management

Meeting & Event Coordination

Report & Presentation Preparation

Confidential Information Management

Time Management

Problem Solving

Microsoft Office Suite

Professional Communication

Why Join Us?

Performance-based annual bonus.

EPF, SOCSO & EIS contributions.

Annual Leave and Medical Leave entitlement.

Medical benefits.

Career development opportunities within the maritime industry.

Professional and collaborative working environment.

Opportunity to work closely with senior leadership and contribute to the company's strategic growth.