Personal Assistant to Director

Innocera Marketing Sdn Bhd; Johor Bahru; On-site; MYR 56,000 - 89,000; Full time

Benefits offered by this job

Salary package

EPF

SOCSO

EIS

Outstation travel allowances

Annual leave

Medical benefits

Mentorship and career progression

Job summary

Innocera Marketing Sdn Bhd is seeking a proactive Personal/Executive Assistant to support the Director and act as a bridge between departments in a dynamic manufacturing/industrial context.

The role requires 2–3 years of PA/EA or operations experience, strong MS Excel skills, and the ability to travel outstation. Fluency in English and Mandarin/Malay is essential for diverse supplier and team communication.

Qualifications

• Diploma or Bachelor in Business Administration, Secretarial Studies, Supply Chain or related field.
• 2–3 years of experience as PA/EA or Business Operations Executive.
• Manufacturing or factory operations exposure preferred.
• Proficient in MS Excel for costing and inventory reports.
• Strong interpersonal and communication skills.
• Valid driving licence and willingness to travel outstation.
• High discretion with confidential data. Fluency in English and Mandarin/Bahasa Malaysia.

Responsibilities

• Serve as primary liaison between the Director and internal departments, tracking and following up daily.
• Coordinate with HQ for stock availability and purchasing directives.
• Support sales by relaying requests between Director and sales team.
• Collaborate with accounts to process invoices and supplier payments.
• Manage Director’s daily calendar and prioritize critical tasks.
• Arrange outstation travel and transport Director and associates as needed.
• Maintain confidential filing and corporate documentation.

Skills

PA/EA experience

Interpersonal skills

Communication skills

Driving licence

English & Mandarin/Malay fluency

Education

Diploma/Bachelor in Business Admin / Secretarial / Supply Chain

Tools

MS Excel

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Requirement

• Candidate must possess at least a Diploma or Bachelor’s Degree in Business Administration, Secretarial Studies, Supply Chain, or a related field.
• Minimum 2–3 years of working experience as a Personal Assistant (PA), Executive Assistant, or Business Operations Executive.
• Experience in manufacturing, factory operations, or construction/building materials is highly preferred.
• Excellent proficiency in Microsoft Office, particularly MS Excel, for managing costing and inventory reports.
• Outstanding interpersonal and communication skills.
• Highly assertive yet diplomatic when following up on tasks with the factory, sales, and accounts teams.
• Must possess a valid driving license with a clean driving record and be comfortable driving outstation.
• High level of integrity, discretion, and professionalism when handling confidential business data.
• Fluency in English and Mandarin/Bahasa Malaysia is required to communicate effectively with diverse suppliers, customers, and team members.

Responsibility

Executive Support & Internal Liaison

The Core Bridge

• Cross-Department Coordination: Serve as the primary point of contact between the Director and internal departments. Actively track, follow up, and resolve pending matters daily.
• HQ Liaison: Coordinate closely with the HQ team to check stock availability and ensure smooth fulfilment of orders aligned with purchasing directives.
• Sales Team Alignment: Support the sales department by understanding and conveying requests between the Director and the sales team.
• Accounts Team Collaboration: Partner with the accounts department to ensure seamless processing of financial documents, verify invoices, and manage supplier payment cycles.
• Calendar & Schedule Management: Manage the Director’s daily agenda, filter meeting requests, and prioritize critical tasks.
• Outstation Travel & Logistics: Manage travel arrangements and willingly travel outstation as needed, including driving and transporting the Director, goods, or business associates.
• Filing & Documentation: Maintain strict confidentiality while managing comprehensive filing systems, corporate documentation, and executive records.

Business, Procurement & Sales Operations

• Supplier & Procurement Management: Act as the main liaison with external suppliers and execute the end-to-end purchasing workflow, including raising Purchase Requests (PR) and Purchase Orders (PO).
• Data Analysis & Reporting: Prepare monthly purchasing and stock utilization reports to assist the Director in making strategic stock procurement decisions.
• Costing Maintenance: Regularly monitor and update product costing sheets to ensure total accuracy in financial and production data.

Benefits

• Competitive salary package matching experience
• EPF
• SOCSO
• EIS
• Outstation travel, petrol and toll allowances
• Annual Leave
• Medical Benefits
• Direct mentorship and career progression under senior management