Personal Assistant - Hybrid

Optimist Creative Studio; Perak; Hybrid; MYR 19,000 - 26,000; Full time

Benefits offered by this job

Free parking

Opportunities for promotion

Work from home

Job summary

Optimist Creative Studio in Malaysia is seeking a hands-on Personal Assistant to support day-to-day operations. You’ll manage calendars, handle emails, prepare simple reports, and coordinate travel. This hybrid role is based in Simpang Pulai and pays RM2,000 per month.

You will work closely with clients and vendors, stay organised, communicate clearly in English and Bahasa Malaysia, and take on ad-hoc projects as needed to keep operations flowing smoothly.

Qualifications

• Excellent written and spoken English and Bahasa Malaysia.
• Well-organised with ability to multitask.
• Proactive with minimal supervision.
• Discreet with confidential information.
• Reliable and responsive during agreed working hours.

Responsibilities

• Manage calendar, appointments and meeting scheduling.
• Handle emails, messages and calls, filtering what needs attention.
• Prepare documents, quotations, invoices and simple reports.
• Keep files, records and folders organised.
• Follow up with clients, vendors and partners on pending items.
• Coordinate travel arrangements and logistics when needed.
• Take notes during meetings and track action items to completion.
• Handle basic errands and personal admin tasks.
• Assist with ad-hoc projects as they come up.

Skills

Communication

Bilingual English/Malay

Multitasking

Organized

Proactive

Tools

Google Workspace

WhatsApp

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We're looking for a Personal Assistant to support day-to-day operations and free up time on higher-value work. This is a hands-on role covering scheduling, communication, admin and general coordination. You'll be the person who keeps things moving and makes sure nothing falls through the cracks.

Responsibilities

• Manage calendar, appointments and meeting scheduling
• Handle emails, messages and calls, filtering what needs attention and responding to routine items
• Prepare documents, quotations, invoices and simple reports
• Keep files, records and folders organised and easy to find
• Follow up with clients, vendors and partners on pending items
• Coordinate travel arrangements and logistics when needed
• Take notes during meetings and track action items to completion
• Handle basic errands and personal admin tasks
• Assist with ad-hoc projects as they come up

Requirements

• Strong written and spoken communication in English and Bahasa Malaysia
• Well organised, able to juggle multiple tasks and priorities without dropping things
• Comfortable with Google Workspace (Docs, Sheets, Drive, Calendar) and WhatsApp
• Proactive, able to work with minimal supervision and figure things out independently
• Discreet and trustworthy with confidential information
• Reliable and responsive during agreed working hours

Nice to have

• Prior experience as a PA, admin assistant or executive assistant
• Familiarity with basic bookkeeping or invoicing tools
• Experience with social media or content scheduling

Pay: From RM2,000.00 per month

• Free parking
• Opportunities for promotion
• Work from home

Work Location: Hybrid remote in Simpang Pulai