Personal Assistant

99 Speed Mart Sdn Bhd

Klang City

On-site

MYR 40,000 - 71,000

Full time

4 days ago

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Benefits offered by this job

Free Mobile Plan

Free Meal Voucher

Free Gym Facilities

Free Car Park

Job Promotion

Annual Increment

Annual Bonus

UpSkill Training

On the job training

Job summary

99 Speed Mart Sdn Bhd is seeking a dedicated Personal Assistant / Secretary to support executive operations. The role emphasizes strong organization, careful record-keeping, and confidential handling of materials. Fluency in English, Mandarin, and Malay is required.

You will prepare communications, manage calendars, and assist with meetings and travel arrangements. The ideal candidate holds a degree in business/related field, with 1–2 years in similar roles and excellent writing/editing skills.

Qualifications

1-2 years in Personal Assistant or secretary roles
Bachelor's or Master's in Business Administration / related field
Strong organizational skills and high accuracy
Excellent writing, proofreading and editing
Confidentiality in handling company information

Responsibilities

Manage day-to-day office tasks
Maintain accurate schedules and prioritize appointments
Record minutes of meetings and distribute
Draft presentations, communications and documents
Coordinate travel and work pass requirements
Plan travel and accommodation as needed
Handle communications and draft routine letters
Prepare monthly expense reports
Support external events and research and data analysis

Skills

Organizational skills

Attention to detail

High accuracy

Excellent writing

MS Office

Translation skills

Multilingual (EN/Mandarin/Malay)

Education

Bachelor's or Master's in Business Admin / related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Minimum 1-2 years in Personal Assistant / Secretary/administrative/executive support roles

A Bachelor's degree or Master with major in Business Administration / Public Relations / Management or Secretary / Human Resources Management or any related field

Strong organizational skills, attention to detail, and a very high level of accuracy with particular attention to deadlines

Excellent writing, proof reading and editing skills

Ability to maintain confidentiality surrounding company materials and information

Fluent in 3 languages (English, Mandarin-for communicating with Mandarin-Speaking Business Partner, Malay) with strong communication skills, writing and translation abilities

Proficiency in MS Office Suite and Outlook (especially Excel analysis, Word and Power point)

Salary can be negotiable based on working experience Tasks & responsibilities

Manage day-to-day office tasks

Maintain accurate schedules with understanding of prioritizing important appointments

Participate in confidential meetings and provide accurate records, translate and distribute minutes of meeting

Draft presentations, communications and documents

Manage and execute daily schedules, appointments, travel or any work pass / entry pass requirements

Plan and organize travel and accommodation when required

Monitor, screen, respond and distribute internal & external incoming communications. To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, taking messages and all administrative tasks as required

Prepare monthly expense reports as needed

Understand the tentative schedules for any external events or occasions

Conduct research, collect, and analyze data to prepare reports and documents

Free Mobile Plan (100GB Data and Unlimited Call)