Admin Assistant / Officer / Executive

URBAN ACE PROPERTY MANAGEMENT; Selangor; On-site; MYR 30,000 - 42,000; Full time

Benefits offered by this job

Annual leave

Medical & Dental benefits

EPF/SOCSO/EIS contributions

Job summary

URBAN ACE PROPERTY MANAGEMENT in Ara Damansara is seeking an Administration Assistant/Officer/Executive to support day-to-day operations of the Management Office. You will welcome residents, tenants, contractors, and visitors, handle communications, and provide comprehensive administrative support.

The role requires a minimum SPM qualification, proficiency in Microsoft Office, and strong communication. Multitasking, confidentiality, and punctuality are essential; 5.5 working days with alternate

Qualifications

• SPM qualification or higher.
• Office/admin experience is a plus.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Ensure smooth day-to-day operations of the Management Office
• Welcome and assist residents, tenants, contractors, and visitors
• Handle phone calls and correspondences professionally
• Draft letters, memos, meeting minutes, and reports
• Maintain accurate filing systems and office records
• Assist in compiling monthly and quarterly reports
• Manage office stationery inventory and general supplies
• Support general office tasks such as photocopying, scanning, and documentation
• Provide administrative support as assigned by the supervisor

Skills

Communication skills

Multitasking

Time management

Confidentiality

Interpersonal skills

Education

SPM or equivalent

Tools

Microsoft Office Suite

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are hiring an Administration Assistant / Officer / Executive to ensure smooth day-to-day operations of the Management Office in Ara Damansara. You will welcome and assist residents, tenants, contractors, and visitors, handle communications, and provide comprehensive administrative support to the team.

Key responsibilities

Ensure smooth day-to-day operations of the Management Office

Welcome and assist residents, tenants, contractors, and visitors

Handle phone calls and correspondences professionally

Draft letters, memos, meeting minutes, and reports

Maintain accurate filing systems and office records

Assist in compiling monthly and quarterly reports

Manage office stationery inventory and general supplies

Support general office tasks such as photocopying, scanning, and documentation

Provide administrative support as assigned by the supervisor

About you

Minimum SPM qualification and above

Office/admin experience is a plus

Good command of Microsoft Office (Word, Excel, Outlook, PowerPoint)

Responsible, detail-oriented, and trustworthy

Strong communication and interpersonal skills

Able to multitask and maintain confidentiality

Positive attitude and willingness to learn

Languages: English and Bahasa Malaysia. Multilingual in other languages is a plus

Punctual and organized, with good time management skills and the ability to prioritize tasks effectively to meet deadlines

5.5 working days/week with alternate Saturdays off

EPF, SOCSO, EIS contributions

Annual leave + Medical & Dental benefits