Personal Assistant

SOCC Holdings Sdn Bhd; Kuala Lumpur; On-site; MYR 42,000 - 60,000; Full time

Job summary

SOCC Holdings Sdn Bhd seeks a proactive Personal Assistant in Kuala Lumpur to support executives with calendar management, meeting coordination, travel logistics, and document preparation.

Requirements include strong communication, discretion, and the ability to multitask in a fast-paced environment. Proficiency in Bahasa Malaysia and English and prior PA experience are essential, with willingness to travel as needed.

Qualifications

• Proficiency in Bahasa Malaysia and English is required.
• Previous experience as a Personal Assistant is preferred.
• Strong communication and interpersonal skills are essential.
• Excellent negotiation and problem-solving abilities and the capacity to handle people effectively.
• Highly resourceful, proactive and solution-oriented with the ability to work independently.
• Well-organized, responsible and able to multitask in a fast-paced environment.
• Presentable, professional and trustworthy when handling confidential matters.
• Willingness to travel when required and to work beyond normal hours.

Responsibilities

• Manage and maintain calendars, appointments, meetings, and schedules for efficient time management.
• Coordinate and arrange internal and external meetings, including agendas and follow-up actions.
• Screen and prioritize correspondence and enquiries including emails and calls.
• Prepare reports, presentations, letters, and other documents as required.
• Arrange travel, accommodation, transportation, itineraries, and related logistics.
• Maintain confidential records and information with a high level of discretion.
• Liaise with internal departments, clients, vendors, and government agencies.
• Monitor deadlines and commitments to ensure timely completion.
• Assist in planning meetings, corporate events, and special projects.
• Handle personal and business errands and ad-hoc assignments as needed.
• Anticipate needs and provide proactive solutions.

Skills

Proficiency in Bahasa Malaysia &英语

Multitasking

Time management

Communication skills

Discretion

Travel coordination

Interpersonal skills

Problem solving

Job description

• Manage and maintain calendars, appointments, meetings, and schedules to ensure effective time management and coordination.
• Coordinate and arrange internal and external meetings, including preparation of agendas, meeting materials, and follow-up actions.
• Screen, prioritize, and manage correspondence, emails, phone calls, and other communications.
• Prepare reports, presentations, letters, business correspondence, and other documents as required.
• Arrange travel, accommodation, transportation, itineraries, and related logistics when required.
• Maintain and organize confidential records, documents, and information with a high level of discretion.
• Liaise and coordinate with internal departments, clients, business partners, vendors, government agencies, and other stakeholders.
• Monitor deadlines, commitments, and ongoing matters to ensure timely completion and follow-up.
• Assist in planning and coordinating meetings, corporate events, business functions, and special projects.
• Handle personal and business-related errands, assignments, and special requests as required.
• Anticipate needs, identify potential issues, and proactively provide practical solutions.
• Manage multiple priorities simultaneously while maintaining accuracy, efficiency, and professionalism.
• Support operational, administrative, and coordination matters to ensure the smooth running of daily activities.
• Exercise sound judgment and maintain strict confidentiality in all matters.
• Be willing to travel and provide support outside normal working hours when required.
• Undertake any other duties, responsibilities, or ad-hoc assignments as assigned from time to time.

Requirements:

• Proficient in Bahasa Malaysia and English.
• Previous experience in Personal Assistant
• Good communication and interpersonal skills.
• Good negotiation and problem-solving skills, with the ability to communicate and
• deal with people effectively.
• Highly resourceful, proactive and solution-oriented, with the ability to think
• independently and find ways to resolve issues.
• Well-organized, responsible and able to multitask in a fast-paced working environment.
• Presentable, friendly and professional.
• Mature, trustworthy and able to handle confidential matters professionally.
• Willing to travel when required.
• Flexible and willing to take on responsibilities beyond routine tasks.
• Able and willing to work long hours, weekends or public holidays when required,
• including handling urgent or ad-hoc matters outside normal working hours.
• Excellent organizational and time management meticulous skills
• Customer service attitude
• Ability to remain calm and make quick decisions under stressful circumstances