PERSONAL ASSISTANT TO DIRECTOR

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Hospitalization Insurance

Personal Accident Insurance coverage

Job summary

Jora Malaysia invites a young and dynamic individual to join as Personal Assistant to Director. The role includes managing the Director's daily schedule, coordinating meetings, and preparing documents.

The ideal candidate has a Diploma/Degree, at least 1 year of relevant experience, and strong English, Bahasa Malaysia and Mandarin. Proficiency in MS Office and a high level of confidentiality are essential.

Qualifications

• Diploma or Degree in a related field is required.
• Minimum 1 year of relevant experience as PA/EA/Secretary or similar.
• Strong command of English, Bahasa Malaysia and Mandarin (added advantage).
• Proficient in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Manage the Director's daily schedule, appointments and meetings.
• Coordinate business meetings and follow up on matters assigned by the Director.
• Prepare correspondence, reports, presentations, meeting minutes and other documents.
• Manage emails, calls and communications on behalf of the Director when required.
• Liaise with clients, business associates, consultants, lawyers, suppliers and other external parties.
• Follow up with departments and ensure outstanding matters are attended to promptly.
• Maintain proper filing and records of confidential documents.
• Assist the Director with personal and business-related arrangements when required.
• Handle ad-hoc tasks and assignments professionally.
• Maintain strict confidentiality regarding company and personal matters of the Director.

Skills

English

Bahasa Malaysia

Mandarin

MS Office

Organized

Multitask

Confidentiality

Education

Diploma/Degree in Business Administration/Management/Secretarial Studies

Tools

Microsoft Word

Excel

PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We would like invite young and dynamic individual to join as:-

PERSONAL ASSISTANT TO DIRECTOR

Responsibilities

• Manage the Director's daily schedule, appointments and meetings.
• Coordinate business meetings and follow up on matters assigned by the Director.
• Prepare correspondence, reports, presentations, meeting minutes and other documents.
• Manage emails, calls and communications on behalf of the Director when required.
• Liaise with clients, business associates, consultants, lawyers, suppliers and other external parties.
• Follow up with departments and ensure outstanding matters are attended to promptly.
• Maintain proper filing and records of confidential documents.
• Assist the Director with personal and business-related arrangements when required.
• Handle ad-hoc tasks and assignments professionally.
• Maintain strict confidentiality regarding company and personal matters of the Director.

Requirements

• Diploma/Degree in Business Administration, Management, Secretarial Studies or a related field.
• Minimum 1 year of relevant experience as a Personal Assistant, Executive Assistant, Secretary or similar position.
• Good command of English, Bahasa Malaysia and Mandarin (added advantage), both written and spoken.
• Good knowledge of Microsoft Office, especially Word, Excel and PowerPoint.
• Highly organized, detail-oriented, able to multitask and good problem-solving skills.
• Able to work independently with minimum supervision, fast working and responsible.
• Able to handle confidential and sensitive information professionally.

• Attractive remuneration package including salary, Hospitalization Insurance and Personal Accident Insurance coverage.
• Our working schedule follows a 5-day work week, from Monday to Friday.