Personal Assistant

Triterra; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

Jora Malaysia is seeking an exceptional Personal Assistant to provide high-trust, end-to-end support to a highly entrepreneurial C‑Suite Executive. This role is not a conventional administrative position; it requires anticipating needs, adapting quickly to evolving priorities, and delivering with precision, warmth and impact.

You will own a complex calendar across business and personal commitments, reorganise priorities as opportunities arise, prepare concise briefs, and maintain strong

Qualifications

• Bachelor's degree or equivalent in Business/Communications or related field.
• Minimum 5 years of proven experience supporting founder, chairman, entrepreneur, C-suite Executive or high-net-worth principal.
• Strong background in executive assistance, premium hospitality, events, guest relations, protocol or stakeholder management.
• Excellent written and spoken English and Bahasa Malaysia.
• Able to work beyond standard office hours when required; proactive and discreet.

Responsibilities

• Own and manage a complex, fluid calendar across business and personal commitments.
• Continuously reprioritise appointments, meetings and deliverables as business needs evolve.
• Prepare concise briefs, profiles, objectives, talking points, and background before engagements.
• Track decisions, commitments and follow-up actions to ensure deadlines are met.
• Act as a trusted gatekeeper with professional stakeholder relationships.
• Plan and execute highly personalised hosting experiences for partners, guests and the executive's network.
• Coordinate venues, transport, protocol and on-site service for high-standard events.
• Maintain stakeholder profiles and ensure confidentiality across matters.
• Collaborate with internal and external teams to turn ideas into actions with clear owners.

Skills

Executive support

Calendar management

Travel coordination

Events & hospitality

Stakeholder management

Discretion & confidentiality

Bilingual English/Malay

Education

Bachelor's degree in Business Administration, Communications or related fields

Tools

Microsoft 365

Calendar tools

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking an exceptional Personal Assistant to provide high-trust, end-to-end support to a highly entrepreneurial and fast-moving C‑Suite Executive. This is not a conventional administrative role. It is suited to someone who anticipates needs, adapts quickly as priorities evolve, and takes pride in creating thoughtful, memorable experiences for every stakeholder. Your mission: create order around a demanding executive agenda, protect the C‑Suite Executive's time and reputation, and ensure that every commitment and interaction is delivered with precision, warmth and impact.

Key responsibilities

Own and manage a complex, fluid calendar across business and personal commitments

Continuously reprioritise appointments, meetings and deliverables as business needs and opportunities evolve

Prepare the C‑Suite Executive with concise briefs, profiles, objectives, talking points and relevant background before each engagement

Track decisions, commitments and follow-up actions, ensuring that nothing is overlooked and deadlines are met

Act as a trusted gatekeeper while maintaining responsiveness, professionalism and strong stakeholder relationships

Plan and execute highly personalised hosting experiences for business partners, guests, the C‑Suite Executive's network and members of the public

Curate thoughtful details such as personalised welcome pages, menu cards, guest preferences, seating, gifts and memorable touches appropriate to each occasion

Anticipate guest needs and coordinate venues, food and beverage, transport, protocol and on-site service to an exceptional standard

Maintain accurate stakeholder profiles, including preferences, previous interactions and culturally appropriate courtesies

Coordinate across internal teams and external parties to turn the C‑Suite Executive's ideas into clear actions, owners and timelines

Provide discreet and dependable support for the C‑Suite Executive’s personal matters and family-related needs, including travel, important occasions and day‑to‑day logistics.

About you

Bachelor's degree in Business Administration, Communications or related fields.

Minimum 5 years of proven experience supporting founder, chairman, entrepreneur, C‑suite Executive or high-net-worth principal in a demanding environment

Strong background in executive assistance, premium hospitality, events, guest relations, protocol or stakeholder management

Exceptional calendar, travel, meeting and event coordination skills with meticulous attention to detail

Excellent written and spoken English and Bahasa Malaysia

Confident with Microsoft 365, digital calendars, presentation materials and modern productivity tools

Able to work beyond standard office hours when business or critical engagements require it, with appropriate coordination and flexibility

Anticipatory: you notice what is needed before being asked and think two steps ahead

Composed under pressure: you remain calm, tactful and solutions-focused amid rapid changes

Impeccably organised: you balance speed with accuracy and maintain dependable systems

Discreet and trustworthy: you exercise mature judgement and protect confidentiality at all times